Job Description

Our client is a Canberra-based national peak body that brings together member organisations, practitioners and the broader community around a shared purpose.

n

Working with member organisations in every state and territory, the organisation advocates for better access to services and brings its sector together through a national program of conferences, events and educational activities.

n

Events are a core part of how it connects with members, stakeholders and decision-makers.

The Chance n

The organisation is hosting a large-scale, multi-day international conference and is seeking a Conference Coordinator to support its delivery on an 8-month fixed-term contract.

n

You will join an established events team, working alongside senior event staff from planning through to on‑site delivery and post‑event close‑out.

n

Beyond the conference, you will coordinate a program of stakeholder events and contribute to early planning for future conferences.

n

You’ll have the chance to:

n

n
- See a major conference through planning, delivery and close‑out within the life of the contract
n
- Own distinct workstreams, including pre‑conference workshops, scholarships and poster presentations
n
- Build exhibition and sponsorship coordination experience on a conference of significant scale
n
- Act as the secretariat point of contact for conference committees and senior stakeholders
n
- Be Canberra-based, with remote working considered for the right candidate
n

The Role n

This is a hands‑on coordination role spanning conference logistics,



program elements and stakeholder events.

n

You’ll be:

n

n
- Supporting the events leadership team across all aspects of conference planning, delivery and post‑event close‑out
n
- Coordinating pre‑conference workshops, including venue, speaker and participant logistics
n
- Administering conference scholarship programs, from applications and communications through to recipient support
n
- Supporting exhibition planning and coordinate the delivery of sponsorship entitlements
n
- Managing poster displays, including presentation scheduling and display requirements
n
- Helping plan and deliver social functions, including the welcome reception and conference dinner
n
- Arranging travel and accommodation for speakers, committee members, staff and approved participants
n
- Coordinating transport, freight and delivery of conference materials and equipment
n
- Providing secretariat support to conference committees, including meeting coordination, agendas, minutes and action tracking
n
- Coordinating stakeholder events end to end, including venue liaison, communications, catering and registrations
n




- Contributing to planning for the organisation’s future conferences and educational activities
n

The Ideal Person n

You will have three or more years’ experience in conference and event coordination, particularly in the delivery of large‑scale conferences.

n

You will bring the following skills and experience:

n

n
- Strong organisational skills and the initiative to proactively manage your areas of conference delivery
n
- Well‑developed written and verbal communication skills
n
- High attention to detail and the ability to manage multiple priorities at once
n
- Proficiency in Microsoft Office, including SharePoint, Word, Excel, PowerPoint and Outlook
n
- The ability to work independently and collaboratively within a team
n
- Willingness to travel and work outside standard business hours during event delivery periods
n

n

It’s also desirable if you have:

n

n
- Knowledge of exhibition and sponsorship management, including exhibitor and sponsor liaison and fulfilment
n
- Experience in an association, membership‑based organisation, peak body or not‑for‑profit
n

Salary / Rate nn
- $95k – $100k + Super
n
- 8-month non-ongoing contract
n
- Canberra-based, with remote working considered for the right candidate
n
- Interstate travel and some work outside standard hours are required during event delivery
n

n

HorizonOne is committed to building a diverse and inclusive workforce and we encourage applications from people of all cultures, capabilities and backgrounds.

#J-18808-Ljbffr

📌 Conference Coordinator (Canberra)
🏢 HorizonOne Recruitment Pty
📍 Canberra