Job Description

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Think 2 Be Group
Redcliffe, North Brisbane
Part time, School hours considered
Approximately 60% office-based

Operations & Executive Assistant Be the organised centre of a diverse private business group n

Think 2 Be Group is seeking an experienced and highly capable Operations & Executive Assistant to support our Chief Operating Officer, Directors and Advisory Board.

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This is much more than a traditional diary-management role. You will become the administrative centre of a privately owned group with interests spanning property development, commercial property, listed investments, private market holdings, operating businesses, philanthropy and family interests.

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The role combines executive assistance with hands‑on operational administration. It will suit someone who enjoys creating order, improving systems, tracking details and making sure commitments become actions.

About the role n

Reporting directly to the Chief Operating Officer, you will provide trusted administrative and operational support across several entities and areas of the business.

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Your responsibilities will include:

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- Triaging incoming requests and helping manage competing priorities.
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- Drafting and formatting professional correspondence, reports, agendas and other documents.
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- Tracking meeting commitments and following up actions through Asana.
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- Supporting the monthly Advisory Board cycle, including agendas, board papers, distribution, minutes and action registers.
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- Maintaining corporate records relating to entities, directors and ASIC lodgements.
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- Maintaining registers for deeds, agreements, insurances,



leases and renewal dates.
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- Assisting with accounts payable, accounts receivable, reconciliations and payment runs in Xero.
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- Supporting property administration and communication with external property managers.
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- Maintaining registers for listed and private investments.
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- Processing and recording capital calls, distributions, dividends and investment documentation.
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- Collating investment information into clear reports for the COO and Board.
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- Managing and improving physical and digital filing systems.
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- Supporting the adoption of technology and artificial intelligence tools across the group.
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- Handling commercially sensitive, financial and personal information with strict confidentiality.
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About you n

You are methodical, discreet and confident working with senior stakeholders. You naturally keep track of details, anticipate what is needed and follow matters through to completion.

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You will bring:

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- At least three years of experience in an executive assistant, office manager or senior administration role.
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- Experience within a professional services environment, such as a law firm, accounting practice, financial planning or advisory firm, or family office.
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- Excellent written English and the ability to prepare board-ready correspondence, agendas and minutes.
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- Experience in Xero, including accounts payable, accounts receivable, bank reconciliations and multiple-entity files.
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- Advanced Microsoft Word and Excel skills.
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- Confidence using cloud-based document management systems.
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- Strong judgement and a proven ability to handle confidential information.
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- Exceptional organisation and the ability to manage deadlines across several people and business entities.
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- A high level of accuracy with numbers, records and documents.
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- Current Australian working rights.
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- A current driver’s licence.
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Experience in one or more of the following areas would be highly regarded:

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- Property development, construction, commercial property or real estate administration.
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- Investment, fund or self-managed superannuation fund administration.
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- Capital calls, distributions or investment reporting.
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- Corporate governance, company secretarial work, board papers or minute taking.
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- Asana or a similar task-management platform.
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Why join Think 2 Be Group? n

This is an prospect to hold a central and trusted position within a diverse private group. You will work closely with senior decision-makers and gain exposure to property, investment, governance and operational matters.

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We are open to part-time arrangements from a minimum of 0.4 FTE and will consider school hours for the right person. Approximately 60% of working time must be completed from our Redcliffe office, with some flexibility for remote work.

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📌 Operations & Executive Assistant (Brisbane)
🏢 Think2Be Group
📍 Brisbane