Job Description

Office Administrator / Front of House - Professional Services n

Love a full inbox and a busy day? This role is for you.

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We're an established, growing professional services firm in the Newcastle area, and we're looking for a high-energy administrator who works quickly and accurately under pressure.

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This isn't a "sit and wait for the phone" role. You'll be the engine room of our office, handling a high volume of client contact, admin processing and coordination every day. You'll keep things moving so our professionals can focus on their clients.

What your day looks like n

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- Managing a busy switchboard and client enquiries with warmth and efficiency
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- Coordinating diaries, bookings and client reminders across multiple team members
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- Setting up new client files and completing identity checks
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- Processing payments, receipting and basic accounts admin
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- Handling mail, couriers and document dispatch
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- Greeting visitors and keeping client-facing areas in top shape
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- Managing stock, supplies and general office logistics
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- Picking up ad hoc admin and project tasks as the firm grows
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About you n

You might come from a busy medical practice, real estate agency, accounting firm, hospitality venue or corporate office. What matters is that you:

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- Handle a heavy workload without dropping the ball
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- Type fast and are confident with Microsoft 365 and learning recent software
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- Pay close attention to detail and take pride in accurate work
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- Stay composed and friendly when the phones and front door are both busy
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- Spot what needs doing and get on with it
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- Can juggle competing priorities from several people at once
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- Legal or professional services experience is a bonus but not essential. We'll train the right person.
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What we offer nn
- A supportive, professional team
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- Structured training and clear systems
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- Variety every day
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- Room to grow into a broader administration or support role
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If you're organised, quick and thrive on a busy workload, we'd love to hear from you.

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📌 Office Administrator / Front of House - Professional Services (Newcastle)
🏢 seek.com.au
📍 Newcastle