Job Description

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If you're the person who notices when something's off and you love getting to the bottom of it, we want to talk to you.

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This is an end-to-end ownership role in our Finance team. You'll manage allocated vendor accounts, complete reconciliations, resolve discrepancies, and make sure our suppliers get paid accurately and on time. It's detail-focused, problem-solving work that directly impacts our supplier relationships and our cash flow, and it matters.

What You'll Do n

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- Reconcile allocated vendor accounts within agreed timeframes, investigating and resolving unreconciled transactions
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- Identify and follow up aged and outstanding items, ensuring they move toward resolution rather than getting stuck
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- Support the accurate preparation and processing of supplier payments, identifying and escalating payment-critical issues before they become problems
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- Investigate discrepancies, duplicates, rejected payments and unusual transactions — get to the root cause and work with relevant stakeholders to fix it
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- Respond to supplier and internal enquiries professionally and within agreed timeframes, following through until issues are resolved
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- Maintain accurate records of reconciliation activities, outstanding actions and follow-up activities
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- Identify potential fraud, incorrect supplier information or control concerns and **escalate** immediately
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- Assist with Accounts Payable month-end activities and ensure reconciliations are completed within deadline
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- Comply with HFM Delegations of Authority, segregation-of-duties requirements and Accounts Payable controls
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About You nn
- Previous Accounts Payable or Finance experience, with strong vendor account reconciliation experience
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- Excellent attention to detail and commitment to accuracy: your work is the foundation for our financial records
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- Robust analytical and problem-solving skills; able to investigate discrepancies and follow issues through to resolution
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- Ability to prioritise a high-volume workload, manage multiple vendor accounts and meet deadlines
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- Good written and verbal communication skills; able to build effective relationships with suppliers and internal stakeholders
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- Intermediate Microsoft Excel skills; experience with Dynamics 365 or similar ERP systems is a bonus
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- Commercial awareness: you understand the impact payment delays and unresolved account issues have on supplier relationships and HFM operations
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Why Harris Farm n

Harris Farm is a family-owned Australian fresh food retailer with 30+ stores across NSW, ACT and QLD. Our Support Office is where purpose meets practice: a small, high-performing team that makes a real impact on a business people genuinely love. Come as You Are, Grow as You Go: if you want your work to mean something and do it alongside people who genuinely care, this is that place.

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📌 Accounts Payable Reconciliation Officer (Sydney)
🏢 Harris Farm Markets Pty
📍 Sydney