Job Description

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Company: Australia-Based Residential Construction Company (Hiring via Remote Team)

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City: Remote (Company based in Australia)

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Job Type: Full-time (40 hours per week)

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Experience Level: Mid-Level (3–4+ years preferred)

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Salary: Not stated

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Deadline: Not stated

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Status: Open

JOB OVERVIEW n

A leading Australia-based residential builder is hiring a General Admin Virtual Assistant to support daily business operations from home.

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This is a full-time remote opportunity for an experienced virtual assistant who enjoys organisation, communication, bookkeeping, and improving business systems.

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The successful candidate will work closely with Australian residential construction businesses by managing administrative tasks, coordinating projects, updating business systems, handling financial administration, and supporting social media activities.

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This role is much more than simple data entry. The employer is looking for someone who can think ahead, solve problems, improve workflows, and become a reliable long-term member of the business.

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You will manage schedules, organise digital files, maintain project information, communicate with clients and suppliers, assist with bookkeeping using Xero, and help maintain an organised business environment.

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The position is ideal for experienced Virtual Assistants, Operations Assistants, Administrative Professionals, Executive Assistants, or Business Support Specialists who enjoy working independently while supporting international clients.

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If you enjoy creating organised systems, learning new software, and helping businesses operate efficiently, this remote opportunity offers long-term career growth.

COMPANY OVERVIEW n

This opportunity is with an Australia-based residential construction business that supports homeowners through residential building projects.

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Companies within this industry rely on organised operations, efficient communication, and accurate project management to deliver successful construction projects.

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Australian residential builders increasingly work with experienced remote professionals to manage administration, bookkeeping, customer communication, scheduling, and business operations.

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These remote team members play an important role in keeping projects organised while allowing on-site teams to focus on construction work.

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The company values long‑term relationships, proactive thinking, reliability, and continuous improvement.

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They are looking for someone who enjoys supporting growing businesses and contributing to smoother daily operations.

JOB RESPONSIBILITIES n

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- Manage daily inboxes, calendars, appointments, and scheduling.
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- Organise digital documents and project files.
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- Update project information in systems such as Wunderbuild, Asana, ClickUp, and Google Workspace.
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- Support communication with subcontractors, suppliers, and clients.
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- Create and improve business systems, workflows, and standard operating procedures.
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- Draft emails, templates, and business documents.
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- Maintain accurate CRM records.
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- Process invoices and manage accounts payable and receivable.
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- Monitor budgets and supplier payments.
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- Schedule and publish social media content.
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- Create simple graphics using Canva.
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- Assist with newsletters and email marketing campaigns.
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- Identify opportunities to improve business efficiency using automation and digital tools.
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JOB REQUIREMENTS n

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- Minimum 3–4 years of Virtual Assistant or Operations experience.
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- Experience supporting Australian, United Kingdom, or United States clients is preferred.
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- Strong administration and organisational skills.
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- Experience with bookkeeping and financial administration.
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- Good knowledge of Xero or QuickBooks.
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- Experience using Microsoft Office 365 and Google Workspace.
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- Familiarity with Asana, ClickUp, or similar project management software.
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- Canva experience for creating social media content.
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- Excellent written and spoken English.
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- Strong attention to detail.
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- Ability to work independently from home.
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- Good time management and multitasking skills.
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- Comfortable learning new software quickly.
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- Experience with HubSpot, Wunderbuild, AI tools, or workflow automation is an advantage.
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- Construction industry experience is helpful but not required.
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- Stable long‑term opportunity.
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- Work with Australian businesses.
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- Exposure to modern business systems and software.
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- Supportive and collaborative remote team.
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INDUSTRY CONTEXT n

The Australian residential construction industry continues to rely on skilled administrative professionals to keep projects organised and running efficiently.

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As more companies adopt remote support teams, experienced Virtual Assistants are becoming an important part of daily business operations.

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Working in this industry offers exposure to project management, finance, customer communication, and business operations.

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It also provides opportunities to develop valuable skills that are transferable across many industries while enjoying the flexibility of remote work.

WORK WORKPLACE n

This is a fully remote work-from‑home position with a qualified and collaborative team.

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The work environment focuses on communication, organisation, accountability, and continuous improvement.

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Team members are trusted to manage their own workload, solve problems independently, and contribute ideas that improve business operations.

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The role suits someone who enjoys structured work, learning new software, and supporting multiple business functions while working from home.

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Working hours follow Australian business requirements, with a schedule of 7:00 AM to 3:30 PM Philippine Time .

SALARY AND SALARY INSIGHT n

Salary: Salary not disclosed.

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Although the salary has not been published, experienced Virtual Assistants supporting Australian businesses often receive competitive compensation based on experience, bookkeeping skills, software knowledge, and administrative expertise.

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Candidates with experience in Xero, project management platforms, and operations support may have stronger earning potential in similar remote positions.

JOB STATUS n

Open

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