About us Ultra Insurance Solutions is a dynamic and growing insurance services company dedicated to providing comprehensive insurance solutions to our clients. We pride ourselves on our commitment to excellence, customer service, and building strong relationships with our partners. Our team is passionate about delivering quality outcomes and creating a supportive work workplace where every member can thrive.

About the role We are seeking a Data Entry and Administration Assistant to join our team at our Canning Vale, WA office. This is a full-time position that plays a crucial role in supporting the smooth operation of our administrative functions. As Data Entry and Administration Assistant, you will be responsible for accurately inputting, managing, and maintaining data whilst providing essential administrative support to the broader team. This role is integral to ensuring our operations run efficiently and our clients receive prompt, accurate service.

Key responsibilities

Accurately enter, verify and maintain data into company systems and databases

Perform data cleaning and validation to ensure information accuracy and consistency

Prepare and format documents, correspondence and reports using word processing software

Manage and organise files, both physical and digital, ensuring proper filing systems and accessibility

Support general administrative tasks including scheduling, emails and telephone enquiries

Assist with data compilation and reporting requirements

Proofread documents and materials for accuracy and quality control

Liaise with internal teams to support their administrative needs

Maintain confidentiality of sensitive information in accordance with company policy

What we're looking for





Proven experience in data entry or similar administrative roles

Proficiency with Microsoft Office applications, particularly Word and Excel

Strong attention to detail and commitment to accuracy in all tasks

Ability to work efficiently with large volumes of data

Excellent organisational and time management skills

Professional written and verbal communication abilities

Capability to work both independently and as part of a collaborative team

Reliability and strong work ethic

Familiarity with insurance industry terminology and processes would be advantageous

A keen eye for quality and willingness to maintain high standards

What we offer At Ultra Insurance Solutions, we are committed to supporting the wellbeing and professional development of our employees. We offer a competitive salary package, a supportive team environment and opportunities for career growth within the organisation. We provide a collaborative workplace culture where your contributions are valued and recognised. Our office is conveniently located in Canning Vale, WA, making it accessible to the local community. We encourage work-life balance and provide a professional, friendly workplace where you can develop your skills and advance your career in the insurance industry.

Your application will include the following questions:

- Do you have experience in administration?
- Which of the following statements best describes your right to work in Australia?
- Do you have customer service experience?
- Do you have data entry experience?
- How many years' experience do you have in the financial services industry?
- Which of the following Microsoft Office products are you experienced with?

What can I earn as an Administration Officer

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📌 Data entry and Administration Assistant (City of Canning)
🏢 Ultra Insurance Solutions
📍 City of Canning