Job Description

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- Exceptional Career Development Opportunity
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- Work Closely With & Be Mentored by General Counsel
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- Gain Hands-On Exposure to Diverse Commercial & Property Matters
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About the role n

United Petroleum is looking for an experienced Paralegal to join our Property and Legal teams. Reporting jointly to the Head of Property and the General Counsel, this is a hands-on role responsible for preparing and coordinating property and conveyancing documentation, supporting property settlements, managing property and legal records and providing broader paralegal support across both teams.

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You will work on site 5 days a week; working closely with external lawyers, conveyancers and with stakeholders across the business; ensuring property and legal matters are handled accurately, efficiently and on time.

Key responsibilities n

Property transactions & conveyancing

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- Prepare deeds of renewal of lease and deeds of assignment of lease
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- Manage and coordinate property settlements, acting for the company as both buyer and seller
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- Coordinate conveyancing transactions with external lawyers, conveyancers and internal stakeholders to ensure matters settle on time
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- Conduct property title, planning, zoning and PPSR searches as required
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- Assist with due diligence for property acquisitions and disposals, and with compulsory acquisition documentation
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- Track critical property dates (lease expiries, options, renewals, settlements) and diarise key milestones
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- Liaise with landlords, tenants, real estate agents, valuers and settlement agents
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Legal & document administration

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- Coordinate the certificate of titles index and manage the security of paper titles
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- Manage the preparation,



execution and register of Power of Attorney documents
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- Prepare correspondence on behalf of the Property and Legal teams and arrange certified copies of documents
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- Maintain accurate, secure and easily retrievable property and legal records (electronic and hard copy)
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- Maintain and update the precedent and template library
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- Track property and legal invoices through approval and payment, and maintain the invoice tracking spreadsheet
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- Liaise with Accounts Payable/Finance to resolve invoice queries and discrepancies
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Reporting & stakeholder coordination

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- Prepare regular and ad hoc reports on property, legal and invoicing matters
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- Build strong, qualified relationships with external lawyers, conveyancers and other service providers
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About you nn
- You will be a Graduate Lawyer or possess a Certificate IV or Diploma in Legal Studies/Paralegal Studies (or working towards), or equivalent experience in a paralegal or legal support role
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- Sound understanding of the conveyancing and property settlement process
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- Experience with property title search platforms (e.g. InfoTrack, Landata) is advantageous
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- Intermediate to advanced Microsoft Office skills (Word, Excel, Outlook) and experience with document management/records systems
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- Excellent organisational skills with a high level of accuracy and attention to detail
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- Strong written and verbal communication skills, with confident stakeholder management at all levels
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- High level of discretion, integrity and confidentiality, given regular exposure to sensitive commercial and legal information
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- A proactive, self-motivated and solutions-focused approach, comfortable managing competing priorities and deadlines
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📌 Legal Assistant - Paralegal (Melbourne)
🏢 United Petroleum
📍 Melbourne