About the Organisation

At Ingham Institute for Applied Medical Research ("Ingham Institute"), we are committed to inspiring better health and transforming the treatment and care of people living with the most prevalent medical conditions and diseases.

Our purpose is to make and apply discoveries that translate to radical improvement in health and health care for all.

Ingham Institute Values

- Imagination – we boldly challenge each other to think differently.

- Inclusion – we believe in and direct our efforts towards equity for all.

- Impact – we maximise our success by being relevant, focused, and responsive.

- Integrity – we operate with honesty and transparency in everything we do.

Our values act as a guide for our engagement with our colleagues, partners, stakeholders, and the communities we support.

About the role

Join a leading Medical Oncology Clinical Trials Unit and play a key role in bringing innovative cancer research studies to life. We are seeking a highly organised Regulatory & Start Up Administrative Assistant to support the efficient coordination of site start-up and study activation activities across a diverse portfolio of clinical trials.

This is a full-time, 12-month contract opportunity, operating across both the Ingham Institute for Applied Medical Research and Liverpool Hospital. The unit combines world-class clinical infrastructure with cutting-edge research capabilities to deliver exceptional outcomes for patients across one of New South Wales' most diverse and rapidly growing communities.

This role will provide administrative support to the Regulatory & Start Up team, assisting with the preparation, maintenance and tracking of regulatory and essential study documentation, including Investigator Site Files. The successful candidate will play a vital part in ensuring the timely activation of clinical research studies while maintaining accurate records in accordance with applicable regulations, Good Clinical Practice (GCP), Standard Operating Procedures (SOPs)



and organisational requirements.

This is an excellent opportunity for a detail-oriented professional looking to contribute to groundbreaking cancer research and improve patient outcomes through clinical innovation.

About You

Essential Criteria:

- Previous experience in an administrative, coordination or similar support role.

- Strong organisational skills with the ability to manage competing priorities and meet deadlines.

- Exceptional attention to detail and accuracy in record keeping and documentation.

- Excellent verbal and written communication skills, with the ability to tailor communication to different audiences.

- Strong interpersonal skills and a commitment to delivering high-quality customer service.

- Proven ability to work collaboratively within a team while also using initiative to achieve objectives.

- Advanced computer literacy, including proficiency in Microsoft Office and online systems/databases.

- Strong problem-solving skills with a proactive, solutions-focused approach.

- Professional, adaptable and positive "can-do" attitude.

- Highly organised, motivated and aligned with organisational values.

Desirable Criteria:

- Experience working with databases.

Please contact ************@inghaminstitute.org.au for a full copy of the Position Description.

For more information about Ingham Institute for Applied Medical Research, please visit the website - https://inghaminstitute.org.au

What we offer

At the Ingham Institute, we are proud to offer a dynamic and supportive work environment that fosters professional development and work-life balance.





Some of the key benefits include:

- A competitive salary plus access to great salary packaging opportunities (up to $15,900 of general living expenses including rent, mortgage and credit card payments each year).

- A Meal Entertainment card (salary package up to $2,650 of dining out, hotel accommodation, venue hire and catering expenses each year).

- Access to a number of benefits associated with working in partnership with NSW Health such as discounted gym membership, competitive car parking rates, access to wellbeing services and learning & development opportunities.

- State-of-the-art research facilities and resources.

- Opportunities for ongoing training and career progression.

- A collaborative team culture.

How to apply

To be considered for this chance, all applications must be submitted by 11:59pm Tuesday 20th October 2026 and are required to include:

- an up-to-date resume.

- a cover letter outlining your experience to date and your alignment with the essential criteria of the role.

This position requires on-going, unrestricted working rights in Australia. Due to the nature of the role, we are unable to consider candidates requiring visa sponsorship.

Any offer of employment will be subject to a satisfactory National Police Check and NSW Health service checks. The assessment seeks information only relevant to performing the inherent requirements of the job, it remains strictly confidential, and applicants will be informed of the result.

As a public health charity endorsed as a Deductible Gift Recipient, salary packaging opportunities are available to Institute employees.

Please note that only short-listed applicants who have included the correct application documents will be contacted.

We reserve the right to close this vacancy early if suitable candidates are found.

This role is being managed directly, and we are not engaging recruitment agencies at this time.

📌 Regulatory & Start Up Administrative Assistant (Liverpool)
🏢 Ingham Institute
📍 Liverpool