Barry Plant Ballarat is a vibrant, growing real estate agency, and our culture is what sets us apart.
We back each other, celebrate wins together and take pride in delivering outstanding service to our clients and community.
Our administration team sits at the heart of the business, and this role is key to supporting our continued growth.
Key responsibilities
Receipting and trust accounting support
Accurately receipt rent, deposits, commissions and other funds in line with accounting requirements
Maintain clear, auditable records in line with Consumer Affairs Victoria and agency procedures
Reporting
Prepare regular reports on sales, listings, rentals, arrears and office activity
Analyse data to identify trends, issues and opportunities, and present findings clearly
Collate information from the CRM, property management software and team members into accurate reports
Collaborate with the Director, sales and property management teams to deliver the information they need
General office administration
Greet clients and visitors, and manage phone and email enquiries professionally
Maintain databases, files and records, keeping information accurate and up to date
Prepare correspondence,



documents and marketing material as required
Manage office supplies, mail and general office organisation
Support the team with diary management, meetings and ad hoc tasks
Skills, knowledge and experience
Proven experience in an administration role, ideally within real estate
Sound knowledge of receipting and trust accounting principles
Strong ability to prepare, analyse and present reports with accuracy
Confident user of PropertyMe and Agentbox an advantage
Excellent written and verbal communication skills
Highly organised, with strong attention to detail and time management
Current Agent's Representative certificate (or willingness to obtain) is desirable
Personal attributes
Positive, proactive and solutions focused
A genuine team player who contributes to our solid culture
Discreet and trustworthy with confidential information
Adaptable and comfortable in a busy, growing office
Part-time role ideally suited to those seeking school hours
Up to 25 hours per (can be spread across 4 - 5 days)
Potential to transform to a full-time role in the future
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📌 Office Administrator (Part-Time) (Ballarat)
🏢 Barry Plant
📍 Ballarat