The Prospect
Do you enjoy being the person a busy office can rely on - keeping things organised, supporting the team and making sure the details are taken care of?
This is a varied, hands-on role at the heart of our Adelaide office.
You'll prepare client documents, coordinate meeting rooms and catering, manage supplies, mail and errands, provide reception coverage when needed, and assist our accounting and tax teams with general administration and coordination.
We're looking for someone who takes pride in being organised, dependable and one step ahead - someone who enjoys taking ownership, being trusted and making a visible contribution every day.
What You'll Do
Provide general administrative and coordination support to our accounting and tax team
Keep day-to-day office administration running smoothly
Provide reception and front-of-house coverage as required
Prepare, print, bind, scan and collate client documents
Set up meeting rooms and coordinate catering
Manage office supplies, mail, couriers and local errands
Pitch in with overflow administration and changing office priorities
About You
You're proactive, dependable and well organised.
You notice the details, follow things through and take pride in providing high-quality support that keeps the office and broader team running smoothly.
You'll ideally bring:
Experience in office administration, reception or workplace support
Experience in a corporate, professional or client-service environment
Excellent organisation and attention to detail
A professional, approachable communication style
Initiative, sound judgement and the ability to see what needs doing




Confidence using Outlook, Word, Excel and Teams
A willingness to roll up your sleeves and help wherever needed
Culture & Advantages
Joining Mutual Trust offers you the opportunity to enjoy:
Inclusive and equitable culture - proudly recognised as an Employer of Choice for Gender Equality (Workplace Gender Equality Agency).
Award winning industry leadership - winner of the Euromoney Private Banking Awards **** - Australia's Best for Family Office Services.
Professional training and development for staff of all levels.
Yearly health and well-being allowance and ongoing activities.
Employee assistance program that offers free counselling and support for you and your family.
Annual performance payment (based on your performance and Firm-wide results).
Paid community/volunteer days and an award-winning staff giving program.
Reward and Recognition program.
Ongoing staff entertainment.
About Us
Mutual Trust is a Multi-Family Office which provides integrated wealth services to some of Australia's most successful families, family businesses, trustees, not-for-profits and individuals.
Our purpose is to help families achieve what matters most.
About Our Team
Mutual Trust has over 250 staff, located across our offices in Melbourne, Sydney, Brisbane, Perth and Adelaide.
Our team enjoys a fun and engaging culture.
We have diverse roles and opportunities across, agri-business, family office advisory, wealth management, accounting, tax, trustee and philanthropy competencies, supported by a broad corporate team of legal, financial, marketing and P&C; professionals.
#J-*****-Ljbffr

📌 Office Assistant - Professional & Financial Services New (Melbourne)
🏢 Mutual Trust
📍 Melbourne