- | - || Occupational group | Administration || Workplace Location | Rockhampton region |To provide administration support role to their supervisor such as the General Manager, Industries, Offender Development... The administration functions include, but are not limited to; court videoconferencing, centre personal and professional visits, accounts payable, trust accounts, site administration, industries, offender development and General Manager support.**In this role you will:*** Participate in the development, implementation and evaluation of efficient and effective work systems.* Perform data entry and enquiry functions on database programs.* Examine incoming correspondence to determine action.* Distribute and register incoming and outgoing correspondence.* Undertake general administrative duties as requested supporting management including diary management, organising meeting rooms and teleconferences, minute taking, word processing and spreadsheets, answering telephone enquiries, photocopying and faxing.* Book travel including accommodation, car hire and flights.* Provide advice on general administration aspects of the area operations.* Designate cost codes and arrange approval of invoices.* Liaise with officers at all levels within both public and private sectors in relation to the office activities.* Manage own workflow by negotiating and confirming work priorities for work completion in consideration of the needs of other officers.* Effective time management skills and the ability to prioritise tasks as demands arise and with competing priorities.* Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies.* Ensure the confidentiality of all documentation handled and maintain a secure filing system.* Process professional and personal visitor bookings for the centre.* Provide information about visitor booking processes and answer queries on the day of the visit.* Accounts receivable and accounts payable functions in SAP.* Support stock control functions (MYOB).* Undertake procurement and financial processing duties requiring financial reporting, purchase orders, corporate card reconciliation, monitoring of transactions and conduct banking as required.* Control and maintain all monies receipted for prisoner trust funds, prepare necessary documentation for banking of same, including attending to any general enquiries regarding prisoners' trust monies.* Check and compile weekly prisoner remuneration payments, including the correct payment of the amenities allowance and board and lodging where applicable.* Prepare discharge documentation relating to any trust monies held, including travel arrangements for prisoners.* Prepare documentation for valuables and monies for prisoner's transfer, monthly reconciliations and disposal of prisoners' unclaimed cash and valuables.* Undertake the IT system administrator role providing centre support for the phone and computer systems.* Provide administration for asset and fleet management.**Job Ad Reference: QLD/*************Closing Date:****Friday, 16th October ******- *Hold down the control (Ctrl) button and use your computer mouse to select multiple options*- *Hold down the control (Ctrl) button and use your computer mouse to select multiple options*
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📌 Administration Officer (Rockhampton)
🏢 Queensland Corrective Services
📍 Rockhampton