The Mawson's Huts Foundation is seeking an experienced, capable and detail-oriented Finance and Administration Officer to support the financial and administrative operations of our not-for-profit organisation. This is a hands-on role suited to someone who enjoys working across finance, administration and systems within a small, purpose-driven team. The successful applicant will be confident working independently, maintaining accurate financial records and supporting the CEO with financial reporting and day-to-day operations.
Key responsibilities
- Managing day-to-day bookkeeping and financial transactions in Xero.
- Processing payroll, accounts payable and receivable, and other payments.
- Performing regular bank and PayPal reconciliations, investigating discrepancies and ensuring financial records are accurate and up to date.
- Preparing and maintaining financial reports, including budget tracking and cash-flow information, to support the CEO and Board.
- Supporting HR administration, including employee records and related documentation.
- Assisting the CEO with compliance tracking,
recordkeeping and general administration.
- Identifying opportunities to improve financial and administrative processes.
About you
- Strong experience using Xero (essential).
- Demonstrated experience in bookkeeping, payroll, and financial reconciliation.
- Excellent attention to detail and the ability to identify and resolve discrepancies.
- Strong organisational skills and the ability to manage competing priorities.
- Confidence working independently and taking ownership of your responsibilities.
- Solid Microsoft Word and Excel skills.
- Good communication skills and a collaborative approach to working in a small team.
- Experience in the not-for-profit, heritage or cultural sector will be highly regarded.
About us
The Mawson's Huts Foundation is a respected Tasmanian organisation with an international profile, dedicated to conserving Antarctic heritage and delivering education and public engagement programs.