As our Wedding & Events Coordinator, you will be involved throughout the client and event journey. You will work closely with our operations and management teams while developing strong relationships with couples, clients, suppliers, stylists and other event professionals.
Key responsibilities
- Responding promptly and professionally to wedding and event enquiries
- Conducting venue appointments and meetings with clients
- Managing wedding and event administration, client records, invoicing and associated documentation
- Conducting planning and final appointments with couples and clients
- Assisting clients with menus, styling, entertainment, suppliers and other event requirements
- Preparing event documentation including run sheets, floor plans and function requirements
- Liaising with external suppliers, entertainers, stylists and other industry professionals
- Maintaining regular, reassuring and professional communication with clients throughout the planning process
- Working closely with internal teams to ensure all event requirements are clearly communicated
- Assisting with client items, event setup and finishing touches on the day
About you
- Exceptional written and verbal communication skills
- Excellent organisation and attention to detail
- Warm, personable and engaging approach to client service
- Ability to develop genuine relationships with couples and clients
- Confidence in conducting appointments and meetings
- Ability to manage multiple clients, events and deadlines simultaneously
- Calm,
practical and solutions-focused approach when circumstances change
- Hands-on attitude and willingness to assist wherever required
- Confidence with administration, computers and event-management documentation
- Ability to work effectively both independently and as part of a close-knit team
About us
Vogue Ballroom is an iconic Melbourne wedding and events venue located in Burwood East. We are passionate about exceptional hospitality and pride ourselves on creating beautiful celebrations supported by professional service, attention to detail and genuine care for our clients. Behind every successful event is our close-knit team, working together to ensure that each wedding and celebration is thoughtfully planned, professionally coordinated and delivered to the highest standard.
- Permanent full-time position with an iconic Melbourne wedding and events venue
- Competitive remuneration reflecting your skills and experience
- Comprehensive training and ongoing support
- Welcoming, collaborative and close-knit workplace
- Genuine opportunities for career development and career progression
- Exposure to a diverse range of weddings and special events
- Opportunity to develop relationships with leading wedding and event suppliers
- On-site parking
- Staff meals where applicable
- Employee benefits and discounts
- Predominantly daytime and early-evening hours rather than traditional late-night hospitality shifts