Job Description

Role Overview

We are seeking a highly organised and proactive Assistant to support the Australian Equities team. Reporting to the Equities COO, this role is responsible for ensuring the smooth running of day-to-day operations and providing high quality administrative and coordination support across the team.

This is a position of trust that requires strong judgement, discretion and a high level of personal integrity. The successful candidate will be an excellent communicator with solid organisational skills, the ability to build effective working relationships, and a practical, solutions-focused approach in a rapid-paced workplace.

Key Responsibilities
Provide day-to-day administrative support to the Equities team, ensuring operations run efficiently
Manage diaries and inboxes, coordinating internal and external meetings
Organise meetings, book meeting rooms and arrange catering




Coordinate domestic and international travel, including flights, accommodation and logistics in line with company policy
Process and manage expenses via Concur, ensuring timely submission and reconciliation
Act as a key point of contact for internal and external stakeholders
Manage team communications, including handling calls, emails and general correspondence
Provide front-of-house support when required, including greeting clients and managing calls
Support the organisation of client meetings, roadshows and events
Maintain accurate records, databases and filing systems, including printing, scanning and e-filing
Track office supplies and order stationery as required
Coordinate couriers and manage incoming and outgoing deliveries
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📌 Equity Administrative Assistant, Sydney
🏢 Jefferies Financial Group
📍 Sydney