02nd October, ****
Executive Assistant – Leading Property Professional
Melbourne
Our client is a highly regarded and fast-growing property business, known for its premium service, exceptional marketing and strong presence within Melbourne's prestige real estate market.
An exciting opportunity has become available for an experienced, polished and highly organised
Executive Assistant
to support a successful Managing Director.
This is a pivotal role for someone who enjoys being at the centre of a busy business, thrives on variety and takes pride in making things happen behind the scenes.
You will work closely with a high-performing leader and play an integral role in ensuring the day-to-day operation runs seamlessly.
This is not a standard administration role — it will suit someone who is proactive, commercially minded, confident dealing with a range of people and able to anticipate what is needed before being asked.
The role:
Your responsibilities will include:
Providing high-level administrative and executive support to the Managing Director
Managing a busy diary, appointments, meetings, travel and personal commitments
Coordinating internal and external meetings, preparing agendas and following up action items
Managing emails, correspondence, phone calls and stakeholder communication
Assisting with the preparation of presentations, reports, proposals and marketing material
Supporting the coordination of property campaigns, events, client functions and team initiatives
Liaising with clients, suppliers, agents and internal team members in a professional and discreet manner
Managing office priorities, systems and general business administration
Assisting with personal administration and ad hoc tasks as required
Identifying opportunities to improve systems, processes and workflow efficiency




The ideal candidate:
To be successful in this role, you will have:
Previous experience as an Executive Assistant, Personal Assistant or high-level Sales/Marketing Administrator
Experience within real estate, professional services, luxury brands or a fast-paced client-facing environment will be highly regarded
Exceptional organisational skills, with the ability to manage competing priorities and deadlines
Strong written and verbal communication skills
A polished, professional and confident presentation
High attention to detail and a natural ability to follow through
A proactive approach, strong initiative and the confidence to work independently
Absolute discretion when handling confidential business and personal information
Strong Microsoft Office skills and confidence using CRM systems, databases and digital platforms
A genuine interest in property, client service and working within a high-performance environment
What's on offer:
This is a rare opportunity to work closely with a respected property leader and become a key part of a growing Melbourne business.
You will be joining a supportive, energetic and ambitious team environment where your contribution will be valued.
The role offers genuine variety, exposure to premium property, career progression and the chance to build a long-term executive support career.
A competitive salary package will be negotiated based on experience.
If you like what you've read, and are ticking most of the boxes above, we would love to talk with you!
Click the apply now button to send your details through or call Sara ************ or Alysia on ************ for a confidential conversation today!
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📌 Executive Assistant | Inner Melbourne
🏢 Spire Recruitment
📍 Melbourne