Reports to: Senior Manager, Vascular Surgeon and Senior Sonographer

Location: Sydney Vascular (located in St Vincent’s Private Hospital, Darlinghurst)

We are seeking a Practice Receptionist / Manager to join our team at Sydney Vascular. The role requires a candidate who is professional, enthusiastic and well organised. Reporting to the Senior Practice Manager, Vascular Surgeon and Senior Sonographer, the Practice Receptionist / Manager will play a crucial leadership role in ensuring the smooth operation of our medical practice.

The role requires a candidate with
Friendly, enthusiastic and professional demeanor
Excellent verbal communication, phone etiquette and interpersonal skills
Proficient in fast and accurate data entry with keen attention to detail
Robust organisational and problem-solving abilities
Exceptional written communication skills
Ability to work effectively in both team settings and autonomously
Neat and legible handwriting
Proficiency in multitasking and prioritising tasks in a rapid-paced environment
Flexibility and adaptability to changing priorities and events
Strong mathematical aptitude
Comprehensive administration experience,



particularly with Microsoft Office Suite

Nice to have:
Knowledge of Genie practice software
Previous experience in a medical practice or corporate setting

The role involves a variety of functions including, but not limited to:
Managing incoming phone calls and email inquiries promptly and professionally
Coordinating appointments and scheduling
Accurate input and maintenance of patient records
Recording and communicating appointment times and prerequisites accurately
Processing billing for patient consultations, ultrasound appointments and surgeries
Managing patient hospital bookings efficiently
Liaising with patients, General Practitioners, Specialists and Hospital personnel
Performing general administrative duties such as stock maintenance and purchasing consumables, ensuring a clean and organized working setting
Maintaining accurate documentation for bookkeeping and auditing purposes

Interested candidates are invited to submit a cover letter and CV detailing how their qualifications and previous experience align with the requirements of this role.
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📌 Practice Receptionist / Manager Sydney
🏢 Sydney Vascular P/L
📍 Sydney