This is your chance to be at the centre of the action. You'll keep every project running smoothly and profitably, from signed contract to handover, working side by side with our project managers and site teams across a wide-ranging mix of residential and commercial jobs. You'll be the person who makes sure the paperwork, the money and the deadlines all line up.
Key responsibilities
Prepare, review and execute head contracts, subcontractor agreements and purchase orders, and check that scope, price, time and payment terms match what was agreed
Record, price and issue variations, and secure written client approval before work starts so every change is billable
Prepare progress claims, assess and approve subcontractor claims, track payments in and out, and manage retentions, all in line with Security of Payment timeframes and contract terms
Stay on top of contract notices, extension of time claims, practical completion dates and defects liability periods
Keep licences, insurances, permits and certificates current for Duobuilt and our subcontractors
Track job costs against budget, report to the team regularly and flag overruns early
Be the point of contact for clients, architects, building surveyors, suppliers and subcontractors, keeping a clear record of correspondence and site instructions in conjunction with Project and Site Managers
Pull together handover packs,



warranties and manuals, finalise claims and coordinate defect rectification
About you
Proven contract administration experience across residential and commercial construction, ideally including fit-outs
Sound understanding of building contracts, variations, notices and payment claims in Victoria, including Security of Payment
Experience with Xero, Buildxact, Build Pass, Styck or similar software, plus Excel
A sharp eye for detail and a clear, confident communication style, in writing and in person
The drive to work independently, prioritise well and juggle multiple projects at once
The confidence to chase documents and payments professionally
About us
Duobuilt is a boutique builder creating standout residential and commercial projects, from new builds and renovations to fit-outs. We're a small, close-knit team that sweats the details, and we're looking for a sharp, driven Contract Administrator to join our Newport Head Office.
Competitive salary: paid what the role is worth
Career growth: real opportunities to grow with the business
Real impact: your work directly shapes how our projects perform
A team that listens: a small, supportive crew where your ideas are heard
Variety: residential, commercial and fit-out projects keep every week interesting
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📌 Contract Administrator (Melbourne)
🏢 Duobuilt
📍 Melbourne