Job Description
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We're on the lookout for a switched-on Administration Assistant to amplify our administrative operations. As a crucial support player, you'll manage a variety of administrative tasks and charm the socks off clients and stakeholders ensuring our healthcare services run seamlessly.
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If you like variety, flexibility, and working for a business that makes a real difference in people's lives — you'll feel right at home here.
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What you'll do
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No two days are the same — you'll get hands‐on experience across admin, systems, and people support.
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Manage incoming calls, emails, client referrals and other correspondence, deftly directing enquiries like a pro.
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Support our amazing consultants with booking client and referrer engagement appointments.
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Keep our records shipshape and our database (ACT!) gleaming, safeguarding data integrity and confidentiality.
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Assist with coordinating pre-employment and onboarding activities for new team members.
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Coordinate travel arrangements and accommodation for staff members as required.
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Arranging team events and ad hoc project work.
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Handle general office duties such as ordering supplies, greeting visitors, processing mail etc.
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What's in it for you
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We care about balance, growth, and valuing our own people — so here's what we offer:
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Permanent, full-time opportunity
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Hybrid working (office + WFH 2 days per week)
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Extra paid leave – 5 additional paid Wellness Leave days
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$1,000 professional development allowance + 2 days paid training leave
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Clear career pathways across the wider HealthEx Group
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$299 annual active lifestyle subsidy
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Paid parental leave (purchased leave scheme)
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Ongoing training, mentoring & development
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Employee Assistance Program (EAP)
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Social events, celebrations and a genuinely supportive team culture
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About You
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Previous experience in admin, office support or a similar role
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Comfortable with tech (MS Word, Excel, Outlook, Teams — and happy to learn current systems)
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Organised, reliable and great with details
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Friendly and confident communicating with different people
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Trustworthy and professional when handling sensitive information
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Able to juggle tasks and stay calm when things get busy
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Experience in healthcare or insurance is a bonus, not a must
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Who we are
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HealthEx has over 20 years of experience delivering evidence-based, clinically guided rehabilitation across Australia. With a national footprint and a team that's passionate about getting people moving again, we're proud to be leaders in the personal injury and allied health space.
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We take our work seriously—but not ourselves. We're collaborative, curious, and always up for a challenge.
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If you want a role where you're supported, developed, and actually enjoy coming to work —
apply today.
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📌 Administration Assistant (Perth)
🏢 Guardian Exercise Rehabilitation
📍 Perth