Administration Assistant | Scheduling Coordinator
Are you an organised, people focused coordinator who loves keeping things moving and making sure the details are taken care of?
We're currently recruiting for an Admin Assistant / Scheduling Coordinator to join a growing multidisciplinary healthcare environment. This is a varied part time role where you'll be at the heart of the day to day operations, supporting clinicians, families and the wider team to ensure services run smoothly.
You'll take ownership of bookings, schedules and clinician capacity while also having the opportunity to improve processes and enhance the client experience.
What you'll be doing:
Coordinate client bookings, reschedules, cancellations and waitlists
Manage clinician schedules and availability to ensure caseloads are well balanced
Act as a key point of contact for families regarding bookings and service availability
Monitor capacity, utilisation and scheduling gaps across the team
Maintain accurate bookings and records through the practice management system
Support the onboarding of new clinicians and schedule setup
What we're looking for:




Previous experience in administration, scheduling, coordination or client services
Ideally, experience within healthcare, allied health or community services
Strong organisational skills and excellent attention to detail
Confident managing multiple priorities and complex schedules
Warm, professional communication style with a genuine client focused approach
Comfortable using practice or client management systems
NDIS experience will be highly regarded
The opportunity:
A great prospect to secure a part-time, 3-day per week role within a collaborative allied health environment. You'll have plenty of variety in your day and play an important role in supporting both clinicians and the families they work with.
If you're looking for a role where your organisation skills, initiative and people skills can really make an impact, we'd love to hear from you.
Additional information
Permanent part time opportunity - 3 days per week
Immediately available
Lovely, down to earth team
#J-*****-Ljbffr

📌 Administration Assistant | Scheduling Coordinator (Melbourne)
🏢 FourQuarters Recruitment
📍 Melbourne