Expertise and Functions:
Perform administrative and office staff management functions, including scheduling and appointment management (using Microsoft Outlook or equivalent tools), telephone answering and message taking, faxing, copying, word processing and presentation preparation, suspense and task tracking, assisting with timecard record keeping
Take delivery of mail and couriered packages
Assist with requesting quotes from vendors
Assist with organizing and documenting receipts for company credit card vouchers
Maintain organization of office common areas, break room, and supply room
Schedule and set up conference room for both company and customer functions – planning/purchasing food and refreshments as needed
Order day-to-day consumable office supplies as needed
Assist in development/coordination/scheduling of office sponsored events, such as family days
Manage facility needs such as waste management, preventative building maintenance, custodial and landscaping needs; handle associated service contracts, and supervise associated contractors
Allocate office space according to needs; procure any needed office furniture
Obtain quotes and submit requests for purchases and upgrades for the building
Track Contract Data Requirements List (CDRL) deliverables from preparation through approval while keeping stakeholders informed
Review, submit, and file reports, spreadsheets, agreements for consistency and accuracy in accordance with policies, directives, regulations, and guidance while maintaining configuration control of documents, as requested




Other duties as assigned
Education/Training:
Associate's Degree in a managerial field required
Bachelor's Degree in managerial field preferred
Educational requirement may be waived with 5 years of experience in addition to requirement below
Experience:
5+ years of experience supporting management personnel
Experience supporting management personnel within the DoD preferred
Ability to coordinate facility repairs
High proficiency in Microsoft Office Suite
Professional appearance and demeanor
Excellent customer service attitudeAbility to multi-task, prioritize, and work independently
Robust written and verbal communication skills
Security:
Must be a US citizen
Ability to obtain a security clearance may be required
Physical Requirements:
Prolonged periods sitting at a desk and use of computer screens
Frequent wrist, hand, and finger movements using a keyboard, mouse, and handwriting
Must be able to lift up to 20 pounds at times
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D;)
Paid Time Off (Vacation, Sick & Public Holidays)
Short Term & Long Term Disability
Training & Development
Wellness Resources
Salary:
The projected salary range for this position is $15 -$22/hr.
This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held.
Offered salary may fall outside of this range.
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📌 Senior Administrative Assistant (New South Wales)
🏢 KIHOMAC
📍 New South Wales