Selection Process No: ********
Salary: AUD 91,112 per year
Contract Type: Term (Full-time)
Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in Australia.
Job Function: Administrative
Classification: LE - A3
Location: the Consulate General of Canada in Sydney, Australia
Number of Vacancies: 1
Closing date for application: 12 October, **** at 23:59 UTC/GMT +10:00
All essential qualifications will be assessed.
Methods of assessments and screening of candidates may include but are not limited to: verification of credentials, resume and letters of presentation; interviews, exams and practical tests; presentations or other types of assessments.
Education
This position requires:
Successful completion of a bachelor's level university degree from a recognized institution or an equivalent combination of education and work experience.
Note: Candidates will be required to provide proof of their education
Language
The Following languages and proficiency levels are required for this job.
Candidates will be formally assessed or requested to provide proof of certification on these levels.
Experience
In order to perform the duties relevant to this job, the following experience is required.
Experience in providing executive or senior-level admin support to a senior exec, government official, public official, CEO or equivalent
Experience in calendar management involving complex internal and external schedules, priorities and competing interests
Experience coordinating domestic and/or international travel arrangements and itineraries.
Experience managing confidential or sensitive information and exercising discretion
Experience establishing and maintaining effective relationships with senior officials and external stakeholders
Experience managing and reporting on operational budgets, expenditures, financial commitments and transactions
All competencies will be assessed.
All competencies must be met prior to appointment.
Knowledge of the role and responsibilities of a Consul General and the operating environment of a diplomatic or consular mission
Analytical Thinking (Strategic Thinking and Decision Making)
Achieving Results (Organizational and Coordination)
Achieving Results (Initiative and Action Orientation)
Communication and Relations (Written Communications)
Communication and Relations (Oral Interaction)
Communication and Relations (Networking and Alliance Building)
Fundamental Behaviours (Resilience and Adaptability)




Fundamental Behaviours (Judgment and Discretion)
Preference may be given to candidates who meet the Asset Qualifications.
Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.
Fluent French, spoken, written and comprehension
Previous experience working in a diplomatic mission, consulate, embassy, government department or international organization
Experience supporting official visits, diplomatic engagements, high-level meetings, receptions or other representational activities
Experience working directly with senior government officials, diplomatic representatives, business leaders or other high-level external stakeholders.
Experience using enterprise financial or administrative systems, including SAP or comparable systems.
Experience using Microsoft 365 or comparable office productivity and collaboration tools.
Experience supporting the management of an official residence, including official functions and receptions.
OPERATIONAL REQUIREMENTS
Operational requirements will be assessed on a "meet/does not meet" basis and can be used to determine right fit of a candidate for the position.
Working hours are Monday to Friday, 37.5 hours per week – 8:30 to 16:30
Must be available for occasional duties outside normal working hours (i.e., evenings and weekends), sometimes on short notice.
CONDITIONS OF EMPLOYMENT
Conditions of employment must be met or complied with before being appointed to a particular position.
They are to be maintained throughout the employment period.
Valid work authorization:
Ability to obtain and hold a valid work authorization covering the entire employment period.
Security screening:
Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.
OTHER CONDITIONS OF EMPLOYMENT
Any job offer is subject to receipt of satisfactory employment and character references and the ability to obtain and maintain a Reliability Status security screening (including a criminal record check and financial check).
Successful candidate must have the required documentation allowing the right to work in Australia.




Documentation will be required.
IMPORTANT NOTES
Carefully review the following:
Please note that the Consulate General of Canada in Sydney does not sponsor work authorizations directly or indirectly.
Only applications submitted in one of the official languages of Canada will be accepted (English or French).
Communication for this process will be sent via email.
It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
Reference checks may be sought for candidates.
Please note that the Consulate General of Canada in Sydney does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection.
This information is necessary to issue a letter of offer.
We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process.
If you need to be accommodated (during any phase of the evaluation process, please contact us at ****** to request specialized accommodation(a modification made to the standard assessment conditions, allowing individuals with disabilities to demonstrate their abilities on an assessment by removing barriers related to their specific needs).
All information received in relation to accommodation will be kept confidential.
The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Consulate General of Canada in Sydney, which might arise following the completion of this selection process.
For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.
The Government of Canada has established a multiple step salary scale as well as Terms and Conditions tailored to each country's local labor workplace.
The Government of Canada does not negotiate salaries.
Competitive benefits in line with local practices for each country are also provided in the gross compensation package.
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📌 Senior Executive Assistant (Hom Executive Assistant) (Sydney)
🏢 Embassy of Canada | Ambassade du Canada
📍 Sydney