Executive Assistant / Personal Assistant
Provide executive and personal support to our Founder and Managing Director
Manage business, personal, travel and administrative priorities
Full-time office-based role in Ryde
Provide executive and personal support to our Founder and Managing Director
Manage business, personal, travel and administrative priorities
Full-time office-based role in Ryde
Little Zak's Academy
is privately owned and family run. Our aim is to provide early childhood care and education in a safe, welcoming, adopting and nurturing setting.
Our staff are dedicated professionals who value the importance of maintaining an optimum level of care and education for all children. We select our staff based on knowledge and values, vision for children and learning, and commitment to families.
We are seeking an experienced and highly organised
Executive Assistant / Personal Assistant
to provide high-level support to our Founder and Managing Director.
This is a hands-on role suited to someone who is proactive, discreet, highly organised and comfortable working closely with senior executives. You will play an key role in keeping the executive office organised, managing competing priorities and ensuring both business and personal matters are handled efficiently and professionally.
This is a full-time, office-based position located at our Support Office in Ryde, Monday to Friday.
About the Role
As the
Executive Assistant / Personal Assistant
, you will work closely with the Founder and Managing Director, providing a combination of executive, administrative, business and personal support.
The role requires someone who can anticipate needs, manage confidential information, keep track of multiple priorities and take ownership of tasks from start to finish.
No two days will be the same. You may be coordinating executive meetings and travel in the morning, assisting with business projects during the day and organising personal appointments or arrangements in the afternoon.
Key Responsibilities
Executive & Business Support
Manage complex calendars,



appointments, meetings and schedules.
Coordinate internal and external meetings, including agendas, minutes and action items.
Prepare correspondence, reports, presentations and other executive documents.
Coordinate travel arrangements, itineraries and accommodation.
Liaise with senior leaders, business partners, suppliers, government representatives and other external stakeholders.
Follow up on key actions, projects and business initiatives on behalf of the executives.
Assist with the organisation of leadership meetings, conferences, events and business functions.
Conduct research and prepare information as required.
Maintain organised records and ensure important deadlines and commitments are followed up.
Assist with ad hoc projects and administrative tasks across the executive office.
Personal Assistant Support
Coordinate personal appointments and commitments.
Assist with personal travel arrangements and itineraries.
Organise occasional errands, bookings, purchases and other personal tasks.
Assist with scheduling and coordination of personal events and commitments.
Manage confidential personal correspondence and information with complete discretion.
Anticipate upcoming needs and proactively organise arrangements before they become urgent.
Why Join Us?
Competitive salary package of up to $130,000 per annum
Up to 50% childcare discount
Wellbeing Day each year (available after 12 months of service)
$50 monthly wellness allowance
$1,000 referral bonus
EAP (Sonder) for confidential wellbeing support
Supportive and high-performing team environment
Career progression opportunities within a growing organisation
About you




To be successful in this role, you will:
Have previous experience as an Executive Assistant, Personal Assistant, Executive Coordinator or similar role supporting a CEO, Founder, Managing Director or senior executive.
Be available to work full-time from our Ryde Support Office, Monday to Friday.
Be exceptionally organised and able to manage multiple competing priorities.
Have excellent written and verbal communication skills.
Demonstrate a high level of discretion, confidentiality and professionalism.
Be proactive and able to anticipate what needs to be done without always being asked.
Be resourceful, practical and confident solving problems independently.
Be comfortable working with both business and personal matters.
Be confident communicating with senior executives and external stakeholders.
Be flexible and comfortable in a dynamic environment where priorities can change throughout the day.
Have a current Australian driver's licence.
Have advanced Microsoft Office skills.
Present professionally and represent the executive office with a high standard of professionalism.
Most importantly, you will be someone who can be trusted with confidential information and sensitive matters and who takes pride in being one step ahead.
Little Zak's Child Safety Commitment
Little Zak's Academy is a Child Safe Organisation.
We prioritise the safety, wellbeing, and rights of all children and maintain a strong culture of child safety across our services. As part of our commitment, we have a
rigorous recruitment and screening process
in place, including comprehensive reference checks, Police checks and child-safe employment checks.
By applying for a role with Little Zak's Academy, you acknowledge and agree to
undergo all required child safety checks
as part of our employment process.
We are an equal opportunity workplace where diversity is embraced. We foster a culture that supports inclusion and we encourage all qualified candidates to apply.
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📌 Executive Assistant / Personal Assistant (Sydney)
🏢 Little Zaks
📍 Sydney