As our Wedding & Events Coordinator, you will be involved throughout the client and event journey. You will work closely with our operations and management teams while developing solid relationships with couples, clients, suppliers, stylists and other event professionals.
Key responsibilities
Responding promptly and professionally to wedding and event enquiries
Conducting venue appointments and meetings with clients
Managing wedding and event administration, client records, invoicing and associated documentation
Conducting planning and final appointments with couples and clients
Assisting clients with menus, styling, entertainment, suppliers and other event requirements
Preparing event documentation including run sheets, floor plans and function requirements
Liaising with external suppliers, entertainers, stylists and other industry professionals
Maintaining regular, reassuring and professional communication with clients throughout the planning process
Working closely with internal teams to ensure all event requirements are clearly communicated
Assisting with client items, event setup and finishing touches on the day
About you
Exceptional written and verbal communication skills
Excellent organisation and attention to detail
Warm, personable and engaging approach to client service
Ability to develop genuine relationships with couples and clients
Confidence in conducting appointments and meetings
Ability to manage multiple clients, events and deadlines simultaneously
Calm,



practical and solutions-focused approach when circumstances change
Hands-on attitude and willingness to assist wherever required
Confidence with administration, computers and event-management documentation
Ability to work effectively both independently and as part of a close-knit team
About us
Vogue Ballroom is an iconic Melbourne wedding and events venue located in Burwood East. We are passionate about exceptional hospitality and pride ourselves on creating beautiful celebrations supported by professional service, attention to detail and genuine care for our clients. Behind every successful event is our close-knit team, working together to ensure that each wedding and celebration is thoughtfully planned, professionally coordinated and delivered to the highest standard.
Permanent full-time position with an iconic Melbourne wedding and events venue
Competitive remuneration reflecting your skills and experience
Comprehensive training and ongoing support
Welcoming, team-oriented and close-knit workplace
Genuine opportunities for professional development and career progression
Exposure to a diverse range of weddings and special events
Opportunity to develop relationships with leading wedding and event suppliers
On-site parking
Staff meals where applicable
Employee benefits and discounts
Predominantly daytime and early-evening hours rather than traditional late-night hospitality shifts
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📌 Wedding And Events Coordinator (Melbourne)
🏢 Vogue Ballroom
📍 Melbourne