Make a real impact at AFCA. Where fairness drives every decision. Help us deliver world-class, independent complaints resolution for Australians. As a not-for-profit and progressive financial ombudsman, we're championing positive change. Achieving our purpose takes progressive thinking, accountability and resilience. At AFCA, our inclusive leadership values every voice. We offer our people flexible work options, thoughtful benefits and opportunities to deepen expertise. Flourish in a diverse, caring culture. Feel the difference of belonging to an organisation intentionally designed to put people first.
Join AFCA as we prepare to take on a critical recent role under the Australian Government's Scams Prevention Framework, helping deliver stronger protections and better outcomes for consumers affected by scams across digital platforms, banking and telecommunications sectors.
Job Description
We're looking for an experienced
Executive Assistant
to provide high-quality support to our Chief Scams Officer (CSO).
You'll be a trusted adviser, proactive operator and the person who keeps a busy executive, leadership team, and Scams function running at their best. If you're energised by pace, thrive in complexity, and pride yourself on always being three steps ahead, we'd love to hear from you.
As the right-hand person to our CSO, you'll play a critical role in ensuring priorities stay on track and opportunities don't get missed. You'll be the hub connecting leaders, teams, and stakeholders across the business.
This role is initially a 6-month max term contract.
In this varied role, you will:
Proactively manage the CSO's diary, commitments, operating rhythms and competing priorities
Coordinate senior meetings, committees, forums and stakeholder engagements from planning through to follow-up
Prepare agendas, meeting packs, minutes,



action registers, presentations, reports and briefing materials
Support the preparation, version control and circulation of Board, Committee and senior leadership papers
Build strong relationships with executives, leaders, regulators, industry bodies and other internal and external stakeholders
Coordinate travel, strategy days, workshops, team events and engagement activities
Draft and edit professional communications and correspondence for different audiences
Manage administrative and financial processes, including expenses, invoices, purchase orders and budget tracking
Support recruitment, onboarding, offboarding and other cyclical business activities
Identify practical ways to improve processes and reduce duplication through technology, systems and responsible use of AI.
Qualifications
You'll be an experienced Executive Assistant who is comfortable working autonomously and supporting senior leaders in a complex environment. You will also bring:
Excellent written and verbal communication skills
Strong planning, prioritisation and multitasking capability
Exceptional attention to detail and a commitment to producing accurate, professional work
Sound judgement and the ability to handle confidential or sensitive information with discretion
Strong stakeholder management and relationship-building skills
Confidence coordinating senior meetings, events and stakeholder engagements
Experience preparing agendas, minutes,



reports, presentations and executive briefing materials
The ability to support Board, Committee or governance administration
A practical, solution-focused approach and the ability to adapt as priorities change
Advanced Microsoft Office skills, including Word, PowerPoint, Excel and Outlook
A collaborative approach and willingness to work closely with other Executive Assistants and teams across AFCA.
Additional Information
Gold AWEI Accreditation ****
– Recognised for LGBTQ+ workplace inclusion.
Accredited Family Friendly Workplace
– Supporting work-life balance and inclusivity.
Hybrid working
– Flexible arrangements with two days a week in our modernoffices designed for collaboration and wellbeing.
Additional and inclusive leave options
– Flexible public holidays, gender affirmation leave, women's health leave, and bonus paid time off over the end of year holiday period.
We welcome applications from people of all backgrounds, cultures, abilities, sexual orientations, and gender identities.
We believe fairness starts with people. That's why we don't use AI or automated tools to screen candidates. As a result, our processes may take a little longer, and we thank you for your patience.
About AFCA
The Australian Financial Complaints Authority (AFCA) was established in **** as a private not-for-profit ombudsman service providing free, fair and independent help with financial disputes. The original team has grown to over **** dedicated professionals. Since ****, AFCA has received more than 634,000 complaints, helping to secure $2.1 billion in compensation for consumers.
AFCA is a **** Circle Back Initiative Employer - we are committed to responding to every applicant.
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📌 Executive Assistant (Sydney)
🏢 SmartRecruiters
📍 Sydney