Rental fleet co-ordinator/workshop administration
ASV Sales & Service is one of Australia's premier suppliers of construction equipment.
Our premium rental fleet product range includes ASV Posi-Track, XCMG, Fecon Forestry, Develon, Wacker Neuson and a broad range of related attachments.
We are currently seeking experienced Rental fleet co-ordinator/workshop administration for our Brisbane branch located in Rocklea. Above award wages
Key Responsibilities will include but are not limited to:
Maintaining rental fleet schedules, maintenance records (service history, Registrations)
Raising Sales orders for Rental in house services/repairs and parts.
Raising Purchase orders for Transport, Workshop service, and rentals.
Raising and sending invoices for Rental Customers.
Monitoring current rental sales orders to ensure invoicing accuracy.
Regular communication with BDMs for creating rental agreements.
Communicating with Various transport companies to organise deliveries and pick ups of machinery
Consulting with customers on a regular basis to communicate relevant information regarding their hire.
Monitoring of stand downs on current hires through net suite
Consulting with service department with regards to breakdowns and or engaging subcontractor repairs to provided repair times
Assisting workshop with post hires, collection of parts etc.
Ensure work is completed in line with safe work practices, company procedures, and environmental requirements.




Provide active day-to-day leadership and mentoring to assist the team perform at their best.
Using Various computing systems such as Netsuite, Mactrac, Ideagen.
Other administration duties such as machine warranty submission, general workshop assistance, able to fill in when staff are on leave.
To be considered for this position, the following skills and criteria will apply:
Previous experience in Rental fleet management preferable in construction machinery similar fields will be considered.
Solid understanding of rental hire agreements and process is desirable.
Experience with construction or agricultural machinery is an advantage.
Proven experience in co-ordination a team of rental sales and w/shop repair
High degree of time management and bookkeeping skills
Effective in ensuring Productivity and efficiencies is maintained.
Maintain a clean, organised, and professional rental admin department, setting explicit expectations around housekeeping and operation standards.
Physically fit and comfortable accessing machines entry and exits.
Able to work independently and as part of a team.
A positive attitude and strong work ethic
Current forklift license is an advantage.
Remuneration package will reflect experience, qualifications, and job skills.
What we offer:
Permanent full-time role.
Monday to Friday position.
Above award wages.
Systems training will be provided.
This is a fantastic opportunity where you can grow with the company and have an influence in what you do.
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📌 Rental Fleet Co-Ordinator/Workshop Administration (Brisbane)
🏢 ASV Sales & Service
📍 Brisbane