Shore Lawyers is seeking a Senior Paralegal / Office Manager to join their team!
This is a rare opportunity for an experienced career paralegal to step into a senior, long-term support role at the heart of a busy litigation practice. The position combines high-level paralegal work with practical office coordination and executive support to the Principal and management team, offering genuine seniority, autonomy, and the chance to shape how the firm operates day to day. This role is best suited to someone who enjoys being trusted with real responsibility rather than someone looking for a stepping stone to admission as a solicitor.

Shore Lawyers is a boutique, well-established litigation law firm based in the heart of North Sydney CBD Role Description.docx.

What you'll be doing?

- Managing key relationships: Liaising professionally with clients, barristers, experts, courts, registries, government bodies, agents and other solicitors on administrative and procedural matters.
- Keeping matters on track: Monitoring matter deadlines, appointments and outstanding information, and proactively reminding the responsible solicitor and management team of upcoming requirements.
- Supporting client onboarding and billing: Maintaining the list of open matters, facilitating archiving, checking proper client onboarding, and overseeing correct timesheet completion, billing preparation and time-entry follow-up Role Description.docx.
- Owning day-to-day office operations: Taking practical ownership of the office's daily organisation and acting as the first point of coordination for routine operational matters.
- Coordinating office essentials: Overseeing reception coverage, incoming calls, meeting rooms, mail, couriers, stationery, supplies and general office presentation.
- Maintaining key systems: Keeping office calendars, recurring task lists, key registers, supplier contacts and operational checklists up to date and reliable.
- Coordinating staff logistics: Managing staff access, equipment, workstations, telephones, keys, passes and onboarding logistics.
- Providing senior paralegal support: Delivering paralegal support across the firm under solicitor supervision, with work allocated according to experience and practice-area needs, including arranging firm templates and precedents with the help of junior staff Role Description.docx.
- Supporting the Principal directly: Providing high-level administrative support to the Principal and Practice Director, including diary coordination, meeting arrangements, priorities and follow-up, along with preparing agendas,



action lists and meeting notes where requested Role Description.docx.
- Tracking actions through to completion: Tracking management decisions and delegated actions, following up outstanding administrative tasks, and providing management with clear status updates Role Description.docx.
- Liaising with suppliers: Acting as the main point of contact for building management, cleaners, IT providers, telecommunications providers and other suppliers.
- Driving continuous improvement: Identifying recurring inefficiencies and suggesting practical improvements to office processes, templates, checklists and standard operating procedures for repeatable administrative and paralegal tasks Role Description.docx.
- Supporting recruitment and training: Assisting with recruitment administration, interview scheduling, onboarding and induction logistics, as well as coordinating training, team meetings, staff events and recurring professional or business requirements.
- Embracing new technology: Supporting the implementation of approved AI-enabled and LegalTech tools for administrative and paralegal workflows, and identifying opportunities to automate or simplify repetitive work while maintaining confidentiality and quality controls, subject to firm policy and solicitor oversight Role Description.docx.
- Handling sensitive matters with discretion: Managing confidential and sensitive information with sound judgement, and escalating potential confidentiality, privacy, cyber-security, trust-account, AML/CTF, professional-conduct or client-risk issues immediately to the appropriate lawyer or manager Role Description.docx.

Who are we looking for?

- Relevant experience: Substantial experience as a paralegal, senior legal assistant, law clerk or legal practice support professional is required, ideally with a minimum of 2 years in a similar role Role Description.docx.
- A genuine career focus: A genuine preference for a long-term career as a senior paralegal or legal support professional is valued, rather than viewing the role as a stepping stone to becoming a solicitor Role Description.docx.
- Solid written communication: Excellent written communication, document formatting and drafting skills are important,



given the regular liaison with clients, courts and other parties Role Description.docx.
- Attention to detail: A sharp eye for detail is essential when managing matter deadlines, documentation and firm procedures.
- Organisational skills: Solid file management and organisational abilities are needed to keep a busy practice running smoothly.
- Client confidence: Comfort and confidence engaging with clients and prospective clients in a professional manner is valued.
- Prioritisation skills: The ability to manage competing priorities calmly and effectively is important in this fast-paced environment.
- Proactive mindset: A practical, reliable and proactive approach to problem-solving is highly valued, along with strong follow-through so that once a task is accepted, it's tracked to completion Role Description.docx.
- Discretion and judgement: Being highly dependable, mature and discreet when handling confidential and sensitive information is essential Role Description.docx.
- Composure under pressure: Staying calm under pressure and comfortable working closely with senior lawyers while remaining hands-on with everyday office tasks is important Role Description.docx.
- Technology and process improvement: A track record of successfully implementing legal technology and driving process improvements would be well regarded, along with being commercially aware and technologically confident Role Description.docx.

Why you should consider this opportunity? Our client offers an attractive remuneration package and other perks, such as:

- A broad and varied role with meaningful responsibility across legal and operational functions, carrying genuine seniority and autonomy.
- The opportunity to work closely with the Principal Solicitor and the wider management team, including Practice Manager, Compliance Manager and Team Leads Role Description.docx.
- A long-term opportunity well suited to a career paralegal seeking stability and growth, rather than a stepping stone role.
- The chance to contribute directly to legal operations, systems and process improvement initiatives, including the rollout of approved AI and LegalTech tools.

How to apply Ready to join this role? Click Apply now to submit your resume and share your availability and expected salary with us!

We welcome applications from people of all backgrounds and encourage anyone interested in this opportunity to apply.

All information received will be kept strictly confidential and will be used only for employment-related purposes.

📌 Office Practice Manager / Paralegal (North Sydney)
🏢 Important Company of the Sector
📍 North Sydney