AllCert is seeking an experienced Executive Assistant to support the Director. The office is small, so the role covers more than diary and correspondence.

Key responsibilities

Managing the Director's diary, appointments, site visits and travel

Managing the Director's inbox and flagging what he needs to deal with himself

Drafting letters, emails and reports for the Director to approve

Preparing fee proposals and engagement letters from his instructions, and following up on acceptance

Arranging meetings, preparing the papers beforehand and following up afterwards

Keeping project files, registers and records up to date

Following up outstanding documentation from clients, consultants and councils

Assisting with invoicing and general office administration

About you

Several years as an Executive Assistant, Personal Assistant or senior administrator to a director, partner or principal

Discretion and ability to handle commercial, client and staff information

Solid written English, as correspondence you draft goes out over the Director's name





Accurate work and good attention to detail

Able to sort out your own priorities and get on with it

Microsoft Office, including Outlook and Excel

Experience in building certification, construction, engineering, legal or another professional practice is an advantage

About us

AllCert is a building certification and building code consultancy based at Rhodes. We issue Construction Certificates, Complying Development Certificates and Occupation Certificates, and prepare BCA, accessibility and fire safety reports. Our clients are builders, developers and architects, and we work on retail, industrial, residential and healthcare projects across New South Wales.

Salary based on experience, discussed at interview

A full time permanent position based at our Rhodes office, close to Rhodes station

Working directly with the Director

A small office rather than a large corporate team

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📌 EXECUTIVE ASSISTANT (Sydney)
🏢 AllCert Pty
📍 Sydney