Title: CPT-***** Executive & Project Administrative Virtual Assistant
Independent Contractor — CPT-***** Executive & Project Administrative Virtual Assistant/Business Support VA/Entry-Senior Level (Remote).
Overview
20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.
A Texas-based heavy civil contractor specializing in bridge repair and infrastructure work is seeking a highly organized Business Support VA to provide executive assistance, project administration, meeting support, and recurring back-office support.
The VA will work primarily with the company owner and Project Manager, helping remove repetitive administrative work while keeping meetings, calendars, documentation, and follow-ups organized.
The client is looking for a proactive and dependable administrative professional, not necessarily a construction specialist. Construction experience is a plus but is not required.
The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.
Scope of Services
Contractors will be required to provide services that align with the following client tasks:
Executive & Meeting Support
Manage calendars, appointments, reminders, and upcoming priorities
Attend assigned virtual meetings and take detailed, organized notes
Track action items, commitments, and follow-ups from meetings
Help ensure important deadlines and responsibilities do not fall through the cracks
Schedule meetings, appointments, and routine communications
Keep the owner organized and informed of upcoming priorities
Project & Back-Office Administration
Enter production-report information into the company's internal project-tracking system
Perform recurring project data entry accurately and consistently
Assist with submittals and other project documentation
Organize meeting records and project-related information for future reference
Download, transfer,



and maintain information within company systems
Support the Project Manager with repetitive administrative tasks that take time away from higher-level project responsibilities
Assist with additional project and operational administration as trained
Communication & Follow-Up
Send professional emails and routine project communications
Follow up on outstanding administrative items
Coordinate routine meetings and appointments with outside contacts
Communicate with vendors, clients, or project contacts when directed
Provide proactive updates and raise questions when information or direction is unclear
Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.
Skills
The Contractor must demonstrate proficiency in the following, depending on the Client's requirements:
Executive assistant, administrative, or back-office support experience required
Robust data-entry and documentation skills required
Calendar and meeting-management experience required
Professional note-taking and follow-up experience strongly preferred
Strong written English required
Experience supporting executives, project managers, or operational teams preferred
Construction or project-administration experience is a plus but not required
Ability to learn proprietary software and recurring workflows required
IDEAL CANDIDATE PROFILE
Highly organized and detail-oriented
Proactive rather than waiting for constant direction
Strong executive-assistant or back-office administrative background
Excellent written and spoken English
Strong meeting-note and documentation skills
Dependable with repetitive,



detail-sensitive work
Comfortable supporting both an owner and Project Manager
Able to learn company-specific systems and processes quickly
Strong follow-through and accountability
Interested in growing into greater responsibility over time
APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED
Microsoft Office / Google Workspace
Calendar & Email Platforms
Virtual Meeting Platforms
AI / Meeting Note-Taking Tools
Project Tracking / Data Entry Systems — Training Provided
Work Schedule
Contracted Hours per Week: 30 Hours (Expected to increase based on performance and workload)
Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
Daily Working Time: CST Business Hours — TBD
Note: The Company will make reasonable efforts to align the Assigned VA's schedule with the Client's preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.
Terms of Engagement
Contractors will operate under a Master Services Agreement and a Statement of Work
This is not an offer of employment; contractors are not employees of 20four7VA or any client
All compensation is processed through 20four7VA according to the terms of the engagement
Role Summary & Requirements
REQUIRED SERVICE: Business Support
REQUESTED EXPERIENCE TIER LEVEL: Entry, Junior, Senior Level
Contracted Hours per Week: 30 hours/week (Expected to increase based on performance and workload)
Daily Working Time: CST Business Hours — TBD
Scheduled Working Days: Monday-Friday
REPORTING TO/POC: To Be Determined
Number of VAs: 1
GENDER PREFERENCE: None
LANGUAGES SPOKEN/PREFERENCE: English
ACCENT PREFERENCE: Level A-B (Excellent Written and Spoken English Required)
REGION PREFERENCES: Any
What we offer
Competitive rates
Weekly payments
Various open roles are available
Free training and upskilling
Constant support and guidance
A vibrant community always ready to support you
And more!
#J-*****-Ljbffr

📌 Cpt-11569 Executive & Project Administrative Virtual Assistant (Melbourne)
🏢 20four7VA
📍 Melbourne