Job Description
This is a role for someone who takes pride in running a warm, professional office and enjoys being the person everyone relies on.
You will be the first point of contact for a well-established private investment firm, known for its precision and long term client relationships, where the team is small, close knit, and presentation matters.
Our client is looking for someone polished, proactive and highly organised, ready to support the Directors and wider team across reception, administration and office coordination.
You take ownership of the details and bring a calm, capable presence every day.
Responsibilities
Manage the daily running of reception, meeting rooms and general office administration
Work closely with finance, and handle accounts payable, record keeping and other finance administration
Welcome clients professionally, answer phones and the door, and manage deliveries
Provide secretarial and administrative support to Directors and Analysts, including diary management and travel bookings
Prepare and collate research, presentations and client materials
Order and maintain office, kitchen and stationery supplies, and liaise with building services and other providers
Manage sensitive personal and financial information with a high level of discretion
Skills & Experience
Previous experience in an administration, reception or office support role




Highly organised, with the ability to manage multiple priorities without dropping the ball
Excellent written and verbal communication skills
Self-motivated, with the ability to identify and prioritise tasks independently during quieter periods
Strong attention to detail and a proactive, can-do attitude
Intermediate to advanced skills across MS Office (Word, Excel, PowerPoint, Outlook)
Benefits
Part-time role, 27.5 hours per week, Monday to Friday from 9:30am to 3:00pm, offering genuine work life balance
Stable, well established private investment firm with a small, high performing team
Varied, hands on role with genuine autonomy and trust
Supportive, close knit team culture built on professionalism and long-term relationships
About the Company & Role
This is a temp-to-perm opportunity, our client A well-established private investment firm known for its professionalism, precision and commitment to delivering high quality outcomes for its clients.
With a small, high performing team and a reputation built on trust and long-term relationships, the business offers a supportive, well structured setting where individuals are trusted to take genuine ownership of their role.
How to Apply
Click Apply or contact Matt at BROOK Recruitment at or on with any questions.

📌 Office Administrator (Melbourne)
🏢 Brook Recruitment
📍 Melbourne