Property Transaction CoordinatorCommercial Property Buyers Agency | Full time | Remote - South East Queensland | Business HoursCommercial Property Buyers Agency | Full-Time | Remote - South East Queensland | Business Hours$85,000+ Total Earnings + Super | Base + Performance BonusesAre you the person who notices the thing everyone else has missed?
The deadline that's getting close.The document that still hasn't arrived.The email that hasn't been answered.The task that's marked complete... but actually isn't.And once you spot it, you don't just mention it - you make sure it gets sorted.If that sounds like you, keep reading.WISE Buyers Agency is looking for a Contract Coordinator who can take ownership of the coordination of our commercial property transactions from purchase contract through to settlement.This is a role for someone who genuinely loves organisation, systems and keeping lots of moving pieces on track.Someone who can have multiple property transactions underway and still confidently tell us:What's done?
What's outstanding?
Who are we waiting on?
What's due next?
And what could become a problem if we don't deal with it now?
If you're reading this thinking "That's how my brain works" you could be exactly who we're looking for.Who Are We?
We're WISE Buyers Agency, a specialist Commercial Property Buyers Agency helping Australians build financial security and long-term wealth through commercial property.We're based in South East Queensland, with a remote team supporting clients and property acquisitions across Australia.We're a growing, close-knit business with high standards around both the work we do and the experience we provide our clients.We've built detailed systems, templates, checklists and processes to support how our transactions are managed.
We need someone who can take ownership of those processes, follow them exceptionally well and make sure things get done.What Will You Actually Be Doing?
Once one of our clients signs a contract to purchase a commercial property, you become the person coordinating the moving pieces behind that transaction.On any given day, you could be:Tracking due diligence, finance and settlement deadlinesKeeping clients informed about where their purchase is up toLiaising with solicitors, brokers, accountants, agents and other professionalsResearching trades, suppliers and other property-related information as requiredCoordinating building inspections, trades,



reports and due diligence requirementsRequesting and organising property and tenant documentationManaging due diligence checklists and outstanding actionsReading incoming information and identifying what's missing or needs attentionUpdating ClickUp and ensuring transaction records are accurate and currentEscalating matters requiring senior reviewCoordinating pre-settlement requirementsCompleting post-settlement client follow-upThere are a lot of moving parts, different people involved and deadlines that matter.Your job is to keep the transaction organised and moving forward.What This Role Is (And Isn't)We're not looking for you to decide whether a commercial property is a good investment.Our senior property team is responsible for investment analysis, property risk assessment and recommendations.Your strength is in collecting, reading and organising information, coordinating the right people, tracking what needs to happen and following actions through to completion.There's a big difference between:"I sent them an email."and:"It was due today, so I emailed them this morning, followed up by phone this afternoon, received it at 3pm, updated the system and sent it to the appropriate person for review."We're looking for the second person.You Might Be Our Person If You...Have exceptional attention to detailLove good systems, checklists and processesCan follow established processes, checklists and templates accurately, while still noticing when something doesn't look rightTake ownership and don't need constant remindersCan confidently manage multiple live transactions and competing deadlines without losing track of the detailsNotice when information is missing, inconsistent or doesn't make senseFollow things through until they're actually completedAren't afraid to pick up the phone or follow someone up againCommunicate professionally with clients and external professionalsCan read and make sense of detailed informationKnow when something needs to be escalatedWork well independently and manage your own timeTake pride in keeping systems,



tasks and documentation accurateWant to become part of a team and business for the long termYour BackgroundYou may currently be working in:Conveyancing or property lawProperty transaction coordinationCommercial or Residential property transactions/operationsA buyers agencyMortgage broking or loan processingProperty developmentSettlementsReal estate contract administrationProperty managerCommercial property experience would be fantastic, but it isn't essential.If you've spent years coordinating conveyancing matters or another complex, deadline-driven process and would love to use those skills in a different property environment, we'd particularly love to hear from you.We're interested in your capability, not just your current job title.Experience with ClickUp or similar project management tools, CRMs, Google Workspace will also be highly regarded.The PackageWe believe in rewarding great people for the contribution they make to the business.Your remuneration will include:Base salary: $75,000 + SuperPerformance bonuses: approximately $10,000+ per year based on performance and transaction volumesPotential total earnings: approximately $85,000+ plus SuperPerks of the Job:Work remotely from home - no commute!
Business hours with some flexibility - this is a Monday to Friday role, with core working hours around 9am - 5pm.
We offer some flexibility around start and finish times, however you'll need to be available, responsive and actively working across the core business dayChristmas/New Year shutdown - generally 2-3 weeks incorporating public holidays and annual leaveLaptop and phone providedBuild your commercial property knowledge - gain exposure to commercial property transactions across Australia and continue developing your knowledge and experienceAs we're based in South East Queensland, we're ideally looking for someone within the region who can join us for occasional in-person team days, training and events.Why WISE?
We're growing and want people around us who want to grow with us, not simply fill a position.You'll have:Genuine ownership and responsibility in your roleEstablished systems, processes and templates to support youSupport from an experienced senior property teamExposure to commercial property transactions across AustraliaThe opportunity to build your commercial property knowledge and experience, both professionally and personallyOpportunities to grow your role as the business continues to expandWhen you do this job exceptionally well, our clients feel supported, transactions run smoothly and our property team knows the details are being taken care of.You'll be joining a business where your contribution is visible, valued and genuinely makes a difference to how we operate and grow.
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📌 Property Transaction Coordinator (Brisbane)
🏢 WISE BUYERS AGENCY
📍 Brisbane