Pinpoint Property Recruitment – Melbourne VIC
Full time, Permanent
Hybrid
A rare opportunity has become available to join a respected property owner in a hands Facilities Coordinator role supporting a diverse portfolio of commercial, industrial and retail assets.
If you enjoy variety, autonomy, problem‐solving and being out on site, this role offers the perfect blend of technical FM, property coordination and stakeholder engagement.
The Opportunity
You'll work closely with senior property leaders across a portfolio of site helping ensure buildings are safe, compliant, well‐maintained and consistently presented to a high standard.
This role suits someone who thrives in a quick‐paced environment, enjoys working with contractors and tenants, and wants genuine career progression and a supportive team around them to grow in their career.
What You'll Be Doing
Coordinating day‐to‐day facilities operations across a busy commercial, industrial and retail portfolio
Attending sites for inspections, audits, contractor coordination and maintenance follow‐up
Managing reactive maintenance: raising work orders, engaging contractors, arranging access and ensuring quality outcomes
Supporting preventative maintenance programs across HVAC, fire, plumbing, electrical, solar, emergency lighting and essential services
Assisting with make‐good reviews, lease obligations and tenancy maintenance requirements
Preparing scopes of work, sourcing quotes and recommending contractors
Maintaining contractor compliance (inductions, insurances, permits, SWMS)



and documentation
Supporting capital works, minor projects and building fabric upgrades
Administering FM systems, updating property/asset information and ensuring accurate records
Assisting with invoicing, purchase orders, budgeting and cost tracking
Providing clear communication to tenants and stakeholders on timeframes and outcomes
Why You'll Love It
Work with a fantastic family‐oriented business who truly value and respect their staff
Blend of office and on‐site work (wit ha pool vehicle provided for any travel out to sites)
Supportive, experienced leaders who value trust, autonomy and initiative and will help you grow in your career!
Modern office in the south‐eastern suburbs with free parking
Strong team culture with genuine camaraderie and social activities and team building
A stable, reputable property group that invests in technology, people and long‐term growth
Get great variety!
Work across multiple asset classes and add a feather to your cap that not many can say they have!
About You
2+ years' experience in facilities, property, building services or similar
Robust communication and customer service skills
Confident coordinating contractors and managing competing priorities
Valuable attention to detail, follow‐up and organisational capability
Comfortable using FM maintenance systems (Maximo, Urbanise, Manhattan etc.)
Positive, practical, proactive and eager to learn
Current driver's licence required for site travel
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📌 Facilities Coordinator (Melbourne)
🏢 Pinpoint Property Recruitment Pty
📍 Melbourne