Administration Assistant

Come be part of Australia's live entertainment industry!

Are you an organised, proactive professional who enjoys keeping an office running smoothly? Do you thrive in a fast-paced environment where no two days are the same?

About Us

JPJ Audio is one of Australia's leading audio production companies, operating since 1970. We supply the equipment, technical expertise and crews behind major concert tours- including national and international touring artists, music festivals, theatre and musical productions, corporate events and broadcast/live TV production.

Our teams provide the people, technology and expertise that help bring extraordinary productions to life. When you join JPJ, you’re joining a team of experienced audio professionals who are passionate about what they do and committed to sharing their knowledge.

About the Role A new chance has arisen for an Administration Assistant to join our team. We're looking for a highly organised Assistant to become an integral part of our team, supporting our day-to-day operations and helping deliver outstanding service to our clients.

You will be the central point of contact for the office, providing administrative support across multiple departments. This is a varied role that requires excellent organisational skills, attention to detail and the ability to manage competing priorities.

Key Responsibilities

· General administrative support for the management team, including preparing invoices and purchase orders, crew scheduling, labour bookings, and assisting with staff travel and accommodation as required.

· Supporting the finance team with data entry and documentation, and maintaining company database.

· Assist with administration of the company motor vehicle fleet.

· Assisting with HR administration, onboarding and staff records, and payroll entry; support for payroll and other key departments during leave periods.





· Assist with preparation of WHS documentation including SWMS/JSA; organising staff training and inductions.

· Office duties including general enquiries, reception, office supplies and facilities.

· Organising staff meetings and events, including minute taking, issuing staff invites and arranging external training for staff.

About You

You'll be someone who enjoys taking ownership of your work and has a positive, can-do attitude. Ideally you will have:

· Previous experience in an Office Assistant or Administration role (min 3years).

· Excellent written and verbal communication skills.

· Strong organisational and time management abilities.

· High attention to detail and accuracy.

· Confidence using Microsoft Office (Word, Excel, Outlook).

· Experience with accounting or job management software (desirable but not essential).

· The ability to work independently and as part of a team.

· Positive work ethic and the willingness to learn new systems.

· Previous experience in the live entertainment industry, with an understanding of its operational complexities.

· Experience with HRIS platforms and payroll administration (desirable)

Why Join Us?

· Work with a passionate team in the professional audio industry.

· Diverse and interesting work in a supportive environment.

· Opportunity to develop your skills and grow with the business.

· Modern Sydney office with a collaborative culture.

· Competitive salary based on experience.

At JPJ Audio, we are dedicated to promoting equal opportunities for our colleagues, regardless of gender, race, socio-economic background, age, disability, sexual orientation, or national origin. We believe great productions are built by great people and invest in our team, encourage people to develop their skills and give our people the opportunity to work on some of the most exciting productions in the country.

If you're an organised administrator looking to join a dynamic company where your contribution is valued, we'd love to hear from you. Please forward a cover letter addressing the selection criteria above along with your resume to [email protected].

📌 Administration Assistant (Homebush West)
🏢 JPJ Audio
📍 Homebush West