About The Role:

The Crowd are working with a large, prestigious international architecture practice that are looking for a Bid Coordinator to join their friendly and collaborative Sydney team.

Working closely with the Bid Manager and wider team, you will work together on new bids and tenders both nationally and internationally while ensuring communication is strong across the entire bid process. Our client requires someone who is detail-focused, can meet deadlines on time, efficiently and possess excellent administration skills.

The opportunity also allows contribution to your own growth opportunities by working within a design-led practice that are known globally as an industry leader that is always seeking to push boundaries. Our client offers a competitive benefits package, and a people-focused work culture. Please note, this role will be full-time in the office.

Key Responsibilities:

- Assist the Bid Manager and Business Development team in coordinating bid processes, ensuring deadlines are met at every stage
- Prepare and format commercial proposals (Excel, InDesign, etc.), collaborating with consultants for final bid submission
- Proofread and refine bid documents for accuracy, compliance, and brand consistency
- Manage submission uploads, maintain bid libraries, and handle various administrative tasks
- Help foster relationships with clients,



consultants, and collaborators
- Coordinate RFP/ RFT/EOI submissions, including deployment schedules, proposal content, and client presentations
- Organise and update key project data, including benchmarks, deadlines, and staff rates
- Support the evaluation of new project opportunities and assist with market research efforts
- Provide status updates to the Bid Manager, Managing Director, and relevant teams as needed

Key Skills/Requirements:

- Previous similar experience within architecture or the built environment
- Strong communication skills, both written and verbal
- Proficient in Microsoft Office
- Experience in Adobe Creative Suite, particularly InDesign
- Proactive, organised, and self-driven in your work approach
- Capable of managing multiple projects independently and meeting tight deadlines with minimal supervision

To apply for this position please click on the apply button to attach your CV (and portfolio for design positions). By applying for this role, you are confirming that you agree to our Privacy Policy (full details are shown at the bottom of our website), and that all details submitted by you are correct and to the best of your knowledge.

The Crowd is an equal opportunities employer and agency.

📌 Bid Coordinator (Sydney)
🏢 The Crowd
📍 Sydney