Business Assistant

Location: Melbourne, VIC

Employment Type: Full-time

Working Rights: Applicants must have full/unrestricted working rights in Australia.

About the Role

We are seeking a highly organised, proactive and detail-oriented Business Assistant to support our management team and contribute to the smooth day-to-day operation of the business.

This role would suit someone who is confident managing multiple priorities, coordinating with different stakeholders and working independently in a fast-paced business environment.

Mandarin language skills are highly desirable for this position, as the role involves regular communication with Mandarin-speaking stakeholders.

Key Responsibilities

- Provide comprehensive administrative and business support to the management team, including calendar management, meeting coordination and travel arrangements.
- Assist with the planning, coordination and delivery of business projects and initiatives.
- Track project timelines, deliverables and key milestones to ensure activities remain on schedule.
- Coordinate communication with internal and external stakeholders and provide updates on project progress.
- Organise and attend meetings, prepare agendas where required, take meeting notes and distribute minutes and action items.
- Assist with the implementation and ongoing improvement of business processes, policies and procedures.
- Prepare documents, reports, presentations and other business correspondence as required.
- Maintain accurate records and assist with general office and business administration.
- Support the management team with ad hoc tasks, research and special projects as required.





About You To be successful in this role, you will have:

- Previous experience in a business administration, executive support, office administration or business support role.
- Strong organisational and time-management skills, with the ability to manage multiple priorities.
- Excellent written and verbal communication skills in English.
- Strong attention to detail and a proactive approach to problem-solving.
- The ability to work independently while also collaborating effectively with others.
- Strong proficiency in Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
- The ability to handle confidential information with professionalism and discretion.
- Experience using project management or business systems would be advantageous.
- Mandarin language skills are highly desirable, particularly where you have experience communicating with Mandarin-speaking clients, suppliers or business stakeholders.
- A relevant tertiary qualification in Business Administration, Management or a related discipline would be advantageous but is not essential where equivalent relevant experience can be demonstrated.
- Applicants must have full and unrestricted working rights in Australia for the duration of employment.

What We Offer

- Market-competitive salary package.
- Opportunities for professional development and career growth.
- A collaborative and supportive working environment.
- Exposure to a broad range of business operations and strategic initiatives.
- The opportunity to work closely with the management team and contribute to business projects and improvements.

📌 Business Assistant (Melbourne)
🏢 Vantage
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