Title: CPT-***** Executive & Project Administrative Virtual AssistantIndependent Contractor — CPT-***** Executive & Project Administrative Virtual Assistant/Business Support VA/Entry-Senior Level (Remote).
Overview20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.A Texas-based heavy civil contractor specializing in bridge repair and infrastructure work is seeking a highly organized Business Support VA to provide executive assistance, project administration, meeting support, and recurring back-office support.The VA will work primarily with the company owner and Project Manager, helping remove repetitive administrative work while keeping meetings, calendars, documentation, and follow-ups organized.The client is looking for a proactive and dependable administrative professional, not necessarily a construction specialist.
Construction experience is a plus but is not required.The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.Scope of ServicesContractors will be required to provide services that align with the following client tasks:Executive & Meeting SupportManage calendars, appointments, reminders, and upcoming prioritiesAttend assigned virtual meetings and take detailed, organized notesTrack action items, commitments, and follow-ups from meetingsHelp ensure significant deadlines and responsibilities do not fall through the cracksSchedule meetings, appointments, and routine communicationsKeep the owner organized and informed of upcoming prioritiesProject & Back-Office AdministrationEnter production-report information into the company's internal project-tracking systemPerform recurring project data entry accurately and consistentlyAssist with submittals and other project documentationOrganize meeting records and project-related information for future referenceDownload, transfer, and maintain information within company systemsSupport the Project Manager with repetitive administrative tasks that take time away from higher-level project responsibilitiesAssist with additional project and operational administration as trainedCommunication & Follow-UpSend skilled emails and routine project communicationsFollow up on outstanding administrative itemsCoordinate routine meetings and appointments with outside contactsCommunicate with vendors, clients, or project contacts when directedProvide proactive updates and raise questions when information or direction is unclearEach engagement is based on a defined scope of work and is governed by an independent contractor agreement.
Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.SkillsThe Contractor must demonstrate proficiency in the following, depending on the Client's requirements:Executive assistant, administrative, or back-office support experience requiredStrong data-entry and documentation skills requiredCalendar and meeting-management experience requiredProfessional note-taking and follow-up experience strongly preferredStrong written English requiredExperience supporting executives, project managers, or operational teams preferredConstruction or project-administration experience is a plus but not requiredAbility to learn proprietary software and recurring workflows requiredIDEAL CANDIDATE PROFILEHighly organized and detail-orientedProactive rather than waiting for constant directionStrong executive-assistant or back-office administrative backgroundExcellent written and spoken EnglishStrong meeting-note and documentation skillsDependable with repetitive,



detail-sensitive workComfortable supporting both an owner and Project ManagerAble to learn company-specific systems and processes quicklyStrong follow-through and accountabilityInterested in growing into greater responsibility over timeAPPLICATION SOFTWARE KNOWLEDGEABLE / REQUIREDMicrosoft Office / Google WorkspaceCalendar & Email PlatformsVirtual Meeting PlatformsAI / Meeting Note-Taking ToolsProject Tracking / Data Entry Systems — Training ProvidedWork ScheduleContracted Hours per Week: 30 Hours (Expected to increase based on performance and workload)Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)Daily Working Time: CST Business Hours — TBDNote: The Company will make reasonable efforts to align the Assigned VA's schedule with the Client's preferred hours as set forth above.
However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW.
Any changes must be mutually agreed to in writing through a revised SOW.Terms of EngagementContractors will operate under a Master Services Agreement and a Statement of WorkThis is not an offer of employment; contractors are not employees of 20four7VA or any clientAll compensation is processed through 20four7VA according to the terms of the engagementRole Summary & RequirementsREQUIRED SERVICE: Business SupportREQUESTED EXPERIENCE TIER LEVEL: Entry, Junior, Senior LevelContracted Hours per Week: 30 hours/week (Expected to increase based on performance and workload)Daily Working Time: CST Business Hours — TBDScheduled Working Days: Monday-FridayREPORTING TO/POC: To Be DeterminedNumber of VAs: 1GENDER PREFERENCE: NoneLANGUAGES SPOKEN/PREFERENCE: EnglishACCENT PREFERENCE: Level A-B (Excellent Written and Spoken English Required)REGION PREFERENCES: AnyWhat we offerCompetitive ratesWeekly paymentsVarious open roles are availableFree training and upskillingConstant support and guidanceA vibrant community always ready to support youAnd more!
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📌 Cpt-11569 Executive & Project Administrative Virtual Assistant (Adelaide)
🏢 20four7VA
📍 Adelaide