Administration & Accounts Coordinator - Temp to Perm
Inner North Location | Onsite parking
Temp to permanent opportunity
Great Hourly Rate
Are you one of those people who naturally keeps on top of everything?
You notice what needs doing, follow things through, are comfortable juggling customers, accounts and administration and you don't need to be reminded to get things done - you've already all over it!
If that sounds like you, this could be a great opportunity to join a long-established Brisbane business where you'll become an key part of a small, friendly and down-to-earth team.
This is a temp to permanent opportunity available for an immediate start, however our client is also open to considering the right candidate on a permanent basis from the outset.
This is a genuinely varied position sitting across customer service, administration and accounts support.
You'll be the first point of contact for many customers and will work closely with management to keep things moving behind the scenes.
The role:
Answering incoming calls and assisting with customer enquiries
Managing several shared email inboxes and ensuring enquiries are actioned
Contacting customers and booking appointments for the sales team
Processing job acceptances and customer deposits
Preparing and sending invoices
Matching customer payments against invoices in Xero
Processing deposits, credit card reconciliations and general accounts administration
Entering supplier bills and assisting with accounts payable
Entering job and labour information and assisting with timesheet information
Maintaining customer and job details within the CRM
Supporting the Manager with job administration and customer queries
Coordinating vehicle servicing and general fleet administration
Keeping track of licences,
utilities, tolls and other office requirements
Ordering stationery and kitchen supplies
Preparing spreadsheets and general Word documents
Filing, data entry and whatever else needs doing to keep the office running smoothly
What we're looking for:
Previous administration experience in a busy office environment
Some practical accounts exposure and a general understanding of debits, credits and how basic accounts processes work
Exposure to Xero or a similar accounting system beneficial
Strong customer service skills and confidence on the phone
Excellent attention to detail
The ability to manage competing priorities without dropping the ball
Good working knowledge of Outlook, Word and Excel
Confidence learning new systems
A willingness to ask questions rather than make assumptions
A proactive attitude - you're someone who sees something that needs doing and gets on with it
Experience using AI or being involved in improving or automating administrative processes would also be welcomed, particularly as the business continues to update some of its systems and processes
Ideally temp with a view to permanent however the client is open to permanent straight off the bat for the right person!
The team:
You'll be joining a small, established team where people know each other well and genuinely enjoy working together.
The office is relaxed and friendly, with a bit of banter throughout the day, team lunches, birthday cakes and the occasional social event.
There is a good mix of ages and personalities and several team members have been with the business for many years.
It's not a highly corporate environment.
It's a busy, practical business where everyone pitches in and you'll quickly become one of the go-to people in the office.
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