Dental Receptionist / Practice Manager

Clear Dental | Sydney

Part-Time / Full-Time | 3–5 Days per Week

Clear Dental is seeking an experienced, organised and personable Dental Receptionist / Practice Manager to join our Sydney team.

This role is ideal for someone who enjoys patient interaction while also taking ownership of the day-to-day operation of a busy dental practice.

We are looking for someone who is reliable, proactive and highly organised, with the ability to manage reception, coordinate the clinical team, maintain appropriate stock levels and ensure the practice operates smoothly and efficiently.

Key Responsibilities

- Maintain the smooth daily operation of the dental practice
- Manage reception and provide a professional, welcoming patient experience
- Answer patient enquiries and incoming phone calls
- Manage appointments, recalls and the daily appointment book
- Coordinate dentists, dental assistants and reception staff
- Ensure appointment books are managed efficiently and chair time is well utilised
- Follow up treatment plans, recalls and outstanding appointments
- Assist with treatment coordination and patient communication
- Process patient payments and manage general administrative duties
- Monitor, order and maintain dental, clinical and office stock
- Liaise with suppliers and ensure essential materials are ordered before stock runs low
- Help control unnecessary stock wastage and maintain organised storage areas
- Assist with staff rostering and coordinate day-to-day staffing requirements




- Ensure treatment rooms and common areas are appropriately prepared for daily operations
- Help maintain practice procedures, systems and workflows
- Handle patient concerns professionally and assist with resolving issues
- Support dentists and dental assistants to ensure the clinical day runs efficiently
- Monitor practice performance and identify opportunities to improve productivity, workflow and patient experience
- Maintain high standards of presentation, cleanliness and professionalism throughout the practice

About You

We would love to hear from you if you:

- Have previous dental reception, treatment coordination or dental practice management experience
- Have excellent communication and interpersonal skills
- Are confident speaking with patients both in person and over the phone
- Are organised and comfortable managing a busy appointment book
- Can confidently manage stock ordering and day-to-day practice operations
- Have strong attention to detail and administrative skills
- Can take initiative and solve problems independently
- Are comfortable coordinating and supporting a dental team
- Understand the importance of treatment follow-up, recalls and maintaining a productive appointment book
- Have a professional,



positive and patient-focused approach

Experience with Dental4Windows (D4W) is highly regarded, although training can be provided for the right candidate.

What We Offer

- 3–5 days per week, with flexibility depending on the successful candidate
- Competitive remuneration based on experience and responsibilities
- Contemporary dental facilities
- A supportive and skilled team environment
- Opportunity to progress into a more senior practice management role
- Exposure to general dentistry, Invisalign, cosmetic dentistry and implant dentistry
- Long-term career opportunities within the Explicit Dental Group

About Clear Dental

Clear Dental is an established Sydney dental group with practices across multiple locations. We provide comprehensive dentistry including general and family dentistry, Invisalign, cosmetic dentistry, dental implants and full-mouth rehabilitation.

We place a strong emphasis on excellent patient care, efficient practice operations and creating a professional yet welcoming experience for our patients.

Apply

If you are an experienced dental receptionist, treatment coordinator or practice manager looking for a position where you can take genuine ownership of the daily operation of a dental practice, we would like to hear from you.

Please apply through Indeed with your CV and a brief introduction outlining your dental experience, current availability and preferred number of working days per week.

Pay: $27.29 – $38.70 per hour

Work Location: In person

📌 Dental Receptionist-Manager Sydney CBD
🏢 Clear Dental Group
📍 Sydney