ABOUT US The Bionics Institute is an internationally recognised, non-profit medical research institute that solves medical challenges with technology.

Proudly affiliated with Swinburne University of Technology, we lead the world in the research and development of innovative medical devices and therapies to improve human health. Our multidisciplinary team comprises world-class scientists, engineers and researchers, and our laboratories are located at St Vincent’s Hospital Melbourne, close to our clinical collaborators.

Together we transform the lives of people with a range of conditions, including Alzheimer’s disease, hearing impairment, Crohn's disease, chronic pain, Parkinson's disease and arthritis.

ABOUT THE ROLE The Executive Assistant & Research Operations Administrator provides high-quality administrative, operational, and project support to enable the effective functioning of the Institute’s research portfolio. The role provides dedicated executive support to the Chief Technology Officer (CTO), including diary and meeting management, coordination of priorities, preparation of correspondence and documentation, and support for key Research activities. The position also provides administrative and coordination support across Research Operations, working closely with the Head of Research Operations and other members of the Research Operations team to support effective planning, communication, governance and delivery of Research activities.

Operating with a high degree of discretion, organisation and initiative, the role acts as an key coordination point across the Research function and between Research and other business units of the Institute.

The full position description, including Key Responsibilities and Selection Criteria is available on our website: Work with Us.

KEY RESPONSIBILITIES

- Provide high-level executive support to the CTO, including diary, correspondence, meetings, travel and workflow coordination.
- Anticipate priorities,



manage competing demands and ensure key actions, deadlines and deliverables stay on track.
- Prepare and coordinate high-quality briefs, reports, presentations and meeting documentation, including minutes and action registers.
- Support the Research Operations team with committee secretariat, meetings, events, forums and day-to-day administration.
- Coordinate procurement, invoices, purchase orders, expenses and other routine financial administration.
- Maintain accurate records, documentation, data and information resources in line with Institute policies and governance requirements.
- Coordinate Research workforce administration, honorary appointments, visitor arrangements and IT access as required.
- Build strong relationships across the Institute, enabling effective communication, collaboration and seamless coordination across teams.

ABOUT YOU

- Minimum 5 years’ professional administration experience, including experience in an Executive or Personal Assistant capacity.
- Excellent organisational and time management skills, with the ability to manage competing priorities and deadlines with accuracy and attention to detail.
- Proven ability to manage workflows, records and administrative systems, ensuring operational efficiency, accuracy and compliance with governance requirements.
- Demonstrated experience preparing high-quality correspondence, reports, agendas and minutes, with a high level of accuracy and confidentiality.
- Reliable, professional and discreet, with a positive can-do attitude. Bonus points for: a love of baking/eating, doing the daily quiz,



or previous experience in scientific research.

WHAT WE OFFER

- Competitive remuneration with salary packaging of up to $18,550 per annum to increase your take home pay
- Professional development opportunities and mentorship to ensure career progression
- Flexible and hybrid working arrangements to support work-life balance
- A collaborative, inclusive workplace that values diversity
- Corporate Bonus Scheme with the potential to receive up to 10% of your annual salary

READY TO APPLY? If you are ready to make a significant impact and contribute to the continued success of the Bionics Institute, we encourage you to apply by submitting your CV and a brief cover letter (max 2 pages) addressing the selection criteria.

Applications close 18 October 2026 at 11:59 pm. Please note, applications will be reviewed as they are received, and the position may be filled before the closing date. Direct applications and/or applications that do not include a cover letter addressing the criteria will not be considered.

If you have questions about this opportunity, please contact a member of our HR Team via [email protected].

All appointments are subject to the provision of a National Police Check and the sighting of evidence of legal right to work with no restrictions.

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION The Bionics Institute is an equal opportunity employer. We value diversity in all forms and are committed to creating a team that reflects a broad spectrum of perspectives and experiences.

We therefore hire qualified people from all different backgrounds and experience levels. We encourage candidates to speak with a member of our HR team if you require adjustments to our recruitment process to support you, and the type of working arrangements that would help you thrive.

Note: We do not accept unsolicited agency applications and are not responsible for any fees related to unsolicited CVs.

📌 Executive Assistant & Research Operations Administrator (Fitzroy)
🏢 The Bionics Institute
📍 Fitzroy