Job Description
Finance Manager & Executive Assistant (Part-Time) n
Jolson Architects and Interiors - Prahran, Melbourne VIC | Part time | 3-4 days per week - flexible to discuss
About Us n
Jolson Architects and Interiors has built a distinctive body of work across bespoke residential architecture over 25 years. We're a small, close-knit studio - currently five staff working across two private residential projects and our own property development, with an emphasis on quality and craft over scale. Working directly alongside our Director, in a business focussed on producing quality work, with equal importance placed on running a thoughtful, well-organised studio.
About the Role n
This is an in-office role based at our Prahran studio, working closely with the team and playing a central role in the day-to-day running of the practice.
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We're looking for someone who is as capable supporting a Director day-to-day as they are managing the books. This role has two equally important sides: being a highly organised, personable right hand to the Director and the studio - always two steps ahead - and being genuinely capable at bookkeeping and finance, not just comfortable with the basics.
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You'll have real ownership of the role, with the scope to shape how things are done.
Key Responsibilities n
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Manage accounts payable and credit card reconciliations
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Manage accounts receivable and monthly project invoicing, WIP and project financial reporting
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Process payroll, superannuation and statutory lodgements (payroll tax, Workcover, GST/PAYG)
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Prepare BAS/IAS and liaise with our accountant
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Maintain accurate financial records in Xero and reconcile all accounts
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Prepare monthly financial and cash flow reports
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Assist with budgeting and project profitability reporting
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Supporting the Director n
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Provide day-to-day executive and administrative support to the Director
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Manage priorities, scheduling and follow-ups with minimal direction
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Act as a trusted point of contact for staff, clients, consultants and suppliers
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Office & People n
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Oversee day-to-day office administration and smooth running of the studio
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Provide administrative and operational support to senior staff as required
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Support HR functions such as onboarding, leave records and policy administration, working alongside our external HR consultant
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Coordinate with external providers (IT, insurance, telecoms)
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Foster a positive, well-organised and supportive studio environment for a small team
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A Bit More n
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This role also includes bookkeeping for Dr Lisa Lefkovits' cardiology practice (approx. 2.5 hours/week) - liaise directly with Lisa, bank reconciliations, data entry, and BAS preparation.
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About You n
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Proven experience in
bookkeeping/finance,
and confident owning it end-to-end
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Solid understanding of Australian compliance requirements (BAS, super, payroll)
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Confident using Xero and Microsoft Office, Familiarity with Synergy or similar practice management software would be a plus, but is not essential.
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Highly organised, personable, and genuinely enjoys being the person who keeps things running
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Comfortable working autonomously and anticipating needs
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Experience supporting a Director or senior leader is a strong plus
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Great communication skills and a warm, can-do attitude
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Why Join Us n
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A close, direct working relationship with the Director, with genuine involvement in the day-to-day running of the practice
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A valued role at the centre of a passionate, collaborative and personable team
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Flexibility around days (3-4 days/week) and hours
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A small, considered practice - quality over scale
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Genuine ownership over the role and how the finance function is managed
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A workplace where initiative, good judgement and contribution are valued
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And finally a note from the current Finance Manager/Executive Assistant n
"It's an ideal role for someone who loves numbers, is highly organised, and wants to work in a dynamic environment with a great group of people. I've thoroughly enjoyed my time at Jolson. The team operates at a very high, professional level, and I genuinely loved coming to work each day. Working alongside Stephen is inspiring. He's creative and focused, and deserves the right support to match. If personal circumstances allowed, I would have loved to give even more to the role. For the right person, this is a wonderful opportunity." - Jacqueline S
#J-*****-Ljbffr

📌 Finance Manager / Executive Assistant (Melbourne)
🏢 Jolson Architecture and Interiors
📍 Melbourne