Garvan Institute of Medical Research – Moss Vale NSW
The Australian BioResources Pty Ltd (ABR) facility in Moss Vale, NSW, is a state of the art centralized facility specializing in the breeding of congenic, mutant and genetically modified mouse lines for Garvan and partner institutes. Services provided include import/export, derivation, cryopreservation, and microinjection using the latest targeting technologies. The facility is supported by a world-class facility management system called "Stuart".
THE PROSPECT
The Administration Partner, ABR is accountable for providing high level administrative, strategic and confidential support to the Director Animal Facilities, ABR and the Operations and Projects Officer, ABR. In addition, the Administration Partner provides operational and administrative advice and services and contributes to the improvement of operational effectiveness across the institute.
Reporting to the Director Animal Facilities, ABR; the Administration Partner, ABR will work closely with ABR staff, contractors and service providers to provide exceptional administrative support and assist with the smooth running of operations across the ABR facility. The Administration Partner will provide key administrative support in areas of purchase requisitions and invoice payment, animal orders, import and export of mice. Although there are no direct reports in to this role, the incumbent will provide leadership in the mouse ordering and import/export functions of ABR coordinating a small team to deliver these key services.
The Administration Partner also provides an initial contact point for general enquiries, visitors and deliveries to the Australian BioResources facility.
Salary: Up to $87,000 + 12% super + salary packaging (depending on experience)
Employment Type: Permanent, full-time
SNAPSHOT OF BENEFITS
Generous salary packaging to save you income tax on your wages thereby boosting your monthly take home pay (max. $15,900 general expenses + $2,650 meals/accom)
Ample opportunities for on-going training and development
Stimulating, diverse and highly international research environment
A range of additional leave types to meet your personal needs including cultural leave, conference leave, community service and study leave
Discounted Health Insurance
Lifestyle discounts with our community partners
WHAT YOU WILL DO
Support and lead administrative projects and provide support for strategic and operational projects at ABR. Assist management with special projects.




Receive and direct general enquiries, manage positional email accounts, answer telephone calls, manage site visitors, contractors and deliveries to the facility
Manage the Director's diary, correspondence and communications with discretion, ensuring an exceptional stakeholder experience and delegating enquiries where appropriate
Manage Australia post account, incoming and outgoing mail and/or courier services, as well as animal transport
Run the monthly bills, issue invoices, administering recharging and corrections
Process JAX royalties in keeping with agreements
Process mouse orders and the appropriate service requests, prepare data for and lead monthly sales meetings
Co-ordinate the import and export of mice, frozen mouse sperm and embryos and booking of couriers
Set up and manage client accounts
Liaise with clients – help with access to the mouse management program Stuart , troubleshooting and supporting the researchers
Assist with managing lines on Stuart (including Line Information, transfers and cross- checking information provided)
Purchase requisition and receipt
Administer Workday processes as per delegations of authority
Reconcile the business credit card
Assist with coordinating ABR seminars and events, including catering and arranging meeting rooms
Arrange travel (domestic and international) and conference registration including booking fares, accommodation and preparing itineraries for ABR staff
Provide administrative support to ABR committees
Assist in organising and maintaining training records
Update relevant SOPs and policies, including Confluence administration and managing documents (such as files and post) and data.
Handle sensitive company and personal information integrity and discretion.
Other ad-hoc tasks as required
All staff are required to comply with Garvan's workplace polices (as amended from time to time) and especially Garvan's Work Health & Safety (WHS) Policy, including working in accordance with the WHS management system at all times, as safety is Garvan's number one priority.
ABOUT YOU
Tertiary qualifications in business administration or a related field desirable




3-5 years relevant experience providing high-quality administrative support to leadership teams, experience in Medical Research or Higher Education desirable
Experience supporting projects and managing administrative aspects
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital meeting tools
Ability to embrace new information technologies quickly, within Garvan policies and guidelines
Proven ability to prioritise tasks and manage time effectively
High level of accuracy and attention to detail in all tasks
Ability to handle multiple tasks simultaneously and efficiently
Strong written and verbal communication skills
Excellent customer service skills to handle enquiries and resolve issues promptly
Building and managing relationships with a diverse range of stakeholders
Well-developed computer skills and experience with a range of database management systems and applications
Experience in developing and implementing administrative process improvement
Experience in providing advice and information across a range procedures
Ability to quickly learn and adapt to new systems, processes and technology
Ability to think critically and solve problems independently
Delivering within tight timeframes while managing the expectations of numerous stakeholders
Works well in a team environment and collaborates effectively with colleagues
Maintains a high level of professionalism and confidentiality
ABOUT GARVAN
Garvan Institute of Medical Research is an independent Medical Research Institute (MRI) in Sydney, delivering scientific and clinical impact on a global basis and in partnership with organisations that share our vision. We are proud to be one of Australia's largest and most highly regarded MRI's.
Our vision is global leadership in discoveries to impact and our enduring purpose is to impact human health, by harnessing information encoded in our genome.
We seek to see our world-class discovery research achieve life-changing impacts, not only for individual patients with rare diseases, but for the many thousands affected by complex, common disease.
Garvan promotes a diverse workplace and is committed to the principles of equity, diversity, inclusion and belonging. We are always looking for culture 'add', not culture 'fit' and are building diverse teams with great sets of complementary styles and skills to help deliver our important work effectively.
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📌 Administration Partner (New South Wales)
🏢 Garvan Institute Of Medical Research
📍 New South Wales