Job Description
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Fenix Resources Ltd (ASX: FEX) is a fully integrated mining, logistics and port services business operating in Western Australia's Mid-West. With a current production rate of over 4 million tonnes of iron ore per annum and a clear pathway to 10Mtpa, Fenix is building a long-term, sustainable operation.
Job Description Role n
Administration Assistant
Location n
Perth CBD
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Permanent, Fulltime – Monday to Friday
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The Administrative Assistant plays a key support role to the Senior Executive Assistant, ensuring the smooth day-to-day operation of our modern Perth CBD offices. Located just a short 500m walk from Elizabeth Quay Train Station, our offices offers access to excellent facilities including a complimentary gym, pool access, and quality end-of-trip amenities, creating a convenient and enjoyable work environment.
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This position is responsible for maintaining a professional, well‐organised, and welcoming office environment while assisting with administrative coordination, meetings, travel, and site visit requirements. Working closely with the Senior Executive Assistant, this role requires a high level of organisation, initiative, and attention to detail, with a strong focus on supporting executive priorities and office efficiency.
Key Responsibilities Executive & Office Support n
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Provide day-to-day administrative support to the Senior Executive Assistant.
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Assist with the coordination and preparation of internal and external meetings.
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Ensure meeting rooms are presented to a high standard (clean, set up, and reset post meetings).
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Assist with meeting logistics including catering, room bookings, and equipment setup.
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Collect coffees for Board Meetings and other meetings as required.
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Travel Coordination n
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Assist with coordinating travel arrangements including flight bookings, accommodation, and itineraries.
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Support the Senior Executive Assistant in managing changes to travel plans and ensuring seamless logistics.
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Front of House & Office Coordination n
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Act as the first point of contact for visitors, including answering the doorbell and greeting guests professionally.
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Manage incoming deliveries and coordinate distribution of goods across the office.
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Maintain a tidy, organised, and well-presented office environment at all times.
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Office Supplies & Stock Management n
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Manage ordering and replenishment of office supplies including stationery, kitchen items, and general consumables.
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Coordinate and manage stock deliveries and ensure appropriate storage.
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Monitor stock levels and proactively reorder as required.
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Catering & Office Engagement n
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Coordinate catering for meetings including lunches and refreshments.
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Organise office events such as birthday morning teas and team celebrations.
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Ensure kitchen and shared spaces are maintained to a high standard.
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Charter & Site Visit Coordination Support n
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Assist the Senior Executive Assistant in the coordination of charter flights for site visits.
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Assist with booking ground transport including vehicles.
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Support communication and coordination between the Perth office and operational teams across our mining, logistics, and port operations.
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Assist in preparing detailed schedules and itineraries.
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Assist with preparing welcome kits and documentation.
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Assemble welcome packs including corporate documents and branded items (polo, cap, notebook, pen, water bottle).
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Ensure all materials are accurate and professionally presented.
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General Administration n
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Assist with ad-hoc administrative tasks as required.
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Support data entry, document preparation, and coordination tasks.
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Provide general administrative support across multiple teams, including document preparation, printing of drawings, and coordination with operations and project personnel.
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Support calendar management, meeting scheduling, and administrative coordination for senior leaders, including the COO and CDO, while liaising with stakeholders across the business.
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What We're Looking For n
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Minimum of 10 years' experience
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Has extensive experience as an Administrative Assistant similar role, with a demonstrated ability to support senior leaders and contribute to the smooth operation of a professional office environment.
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Values simplicity and can find practical ways to improve processes and save time.
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Enjoys working as part of a team and takes ownership of their responsibilities.
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Communicates openly, professionally, and with integrity.
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Takes initiative and looks for opportunities to improve how things are done.
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Takes pride in creating a positive experience for colleagues, visitors, and stakeholders.
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What's On Offer n
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Brand new CBD office in a contemporary building, just 500m from Elizabeth Quay Train Station and Bus Port.
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Free gym and pool access, plus high-quality end-of-trip facilities.
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A professional, values-driven team environment working alongside experienced leaders.
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Strong stability and genuine long-term growth opportunities as the business expands.
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#J-*****-Ljbffr

📌 Administrative Assistant (Perth)
🏢 Fenix
📍 Perth