Job Description
Working closely with the Director, you will play a key role in the day-to-day operation of the business. This is a diverse and rewarding role that combines office administration, project support, document control, client communication and personal assistant responsibilities.
Key responsibilities n
Assisting with email management, correspondence, follow-ups and diary coordination
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Scheduling meetings and coordinating staff and client availability
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Answering calls and responding to routine enquiries
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Providing administrative and personal assistant support to the Director
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Preparing, formatting, issuing and filing reports, proposals, letters and business documents
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Setting up and maintaining project folders, records and correspondence
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Assisting with tender, proposal and quotation submissions
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Supporting client communications and follow-up activities
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Maintaining document control, business records and administrative registers
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Assisting with invoice processing, accounts administration and purchasing activities
About you n
Minimum of 3 years experience in administration, office support, reception, project administration or accounts administration
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Excellent organisational skills and attention to detail
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Robust written and verbal communication skills
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Confidence communicating with clients, suppliers and professional stakeholders
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Experience using Microsoft Outlook, Word, Excel and electronic filing systems
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The ability to work independently while supporting a collaborative team environment
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A professional and proactive approach to problem solving
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The ability to manage confidential information appropriately
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A willingness to learn and contribute to business improvement initiatives
About us n
Hade Consulting is a growing civil and structural engineering consultancy based in Traralgon. We provide practical engineering services to clients across the water, infrastructure, government and building sectors.
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A varied and rewarding role with genuine involvement across the business
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The opportunity to work closely with the Director and contribute to the growth of the company
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A supportive and practical team environment
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Flexible working arrangements
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A modern and professional office environment in central Traralgon
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Long-term career opportunities within a growing consultancy
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Exposure to a broad range of projects and business activities
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