Spanline Home Additions is looking for an experienced and organised Office Administrator to join the team and play an important role in keeping the office, customers and construction jobs running smoothly.
This is a hands‐on role suited to someone who is organised, reliable, confident dealing with customers and trades, and enjoys being part of a busy team.
About the Role
Working closely with management, sales and our construction team, your responsibilities will include:
Booking and scheduling jobs for our installation teams
Coordinating trades, installers and customers
Setting up and logging new jobs into our systems
Maintaining accurate job files and customer records
Following jobs through from sale to completion
Communicating with customers regarding installation dates and job progress
Assisting with progress payments and final accounts
Using
MYOB
for day‐to‐day administration and accounts tasks
General data entry and office administration
Answering phone calls and responding to emails
Assisting management with reports, paperwork and general office duties
Following up outstanding information and keeping jobs moving
Maintaining a high level of organisation across multiple jobs at once
What We're Looking For
The successful applicant will ideally have:
Previous experience in an administration role
MYOB experience
Excellent computer skills and attention to detail
Strong communication and customer service skills




The ability to organise and prioritise multiple jobs
A professional and friendly phone manner
The ability to work independently and as part of a team
Reliability and a strong work ethic
Experience in
construction, building, trades or a similar industry
would be highly regarded
You don't need to know everything about the building industry. We are looking for the right person with a excellent attitude who is willing to learn our systems and processes.
Why Join Spanline Home Additions?
Stable position with a growing company
Friendly, family‐oriented working environment
Work closely with an experienced management and construction team
Variety in your day – no two jobs are exactly the same
Opportunity to develop your skills and take on more responsibility
Competitive salary based on experience
The Person We're Looking For
We're looking for someone who
takes ownership of their work
.
If you're the type of person who likes to keep things organised, follows jobs through, notices when something needs to be done and doesn't need to be constantly chased, we'd like to hear from you.
Construction administration experience and MYOB experience will be highly regarded.
Your application will include the following questions:
How many years' experience do you have as an administration coordinator?
How much notice are you required to give your current employer?
Do you have experience using MYOB?
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📌 Office Administrator / Administration Coordinator (Victoria)
🏢 Spanline / Hayes Home Additions
📍 Victoria