About the role

AllCert is seeking an experienced Executive Assistant to support the Director. The office is small, so the role covers more than diary and correspondence.

Key responsibilities
Managing the Director's diary, appointments, site visits and travel
Managing the Director's inbox and flagging what he needs to deal with himself
Drafting letters, emails and reports for the Director to approve
Preparing fee proposals and engagement letters from his instructions, and following up on acceptance
Arranging meetings, preparing the papers beforehand and following up afterwards
Keeping project files, registers and records up to date
Following up outstanding documentation from clients, consultants and councils
Assisting with invoicing and general office administration

About you
Several years as an Executive Assistant, Personal Assistant or senior administrator to a director, partner or principal
Discretion and ability to handle commercial, client and staff information
Strong written English, as correspondence you draft goes out over the Director's name




Accurate work and valuable attention to detail
Able to sort out your own priorities and get on with it
Microsoft Office, including Outlook and Excel
Experience in building certification, construction, engineering, legal or another professional practice is an advantage

About us

AllCert is a building certification and building code consultancy based at Rhodes. We issue Construction Certificates, Complying Development Certificates and Occupation Certificates, and prepare BCA, accessibility and fire safety reports. Our clients are builders, developers and architects, and we work on retail, industrial, residential and healthcare projects across Recent South Wales.

Perks
Salary based on experience, discussed at interview
A full time permanent position based at our Rhodes office, close to Rhodes station
Working directly with the Director
A small office rather than a large corporate team

📌 Executive Assistant Rhodes
🏢 AllCert Pty
📍 Rhodes