HS Outdoor Living is a growing Melbourne-based outdoor construction company specialising in pergolas, verandahs, patios, decks, carports and outdoor living projects. This is an key role within the business. You'll help keep the financial administration, client communication, operational reporting and day-to-day office processes running smoothly across a busy pipeline of residential construction projects. You'll work closely with management and report directly to the owner, giving you visibility across the business and an opportunity to become an significant part of the company's continued growth.

Key responsibilities
Preparing and issuing customer invoices
Managing accounts receivable and accounts payable
Following up outstanding customer payments
Recording and tracking supplier and contractor invoices
Maintaining accurate financial and operational records
Communicating with clients throughout their projects
Assisting with general customer enquiries and administrative requests
Tracking jobs and key operational data
Preparing regular reports on business and operational performance




Monitoring project information and ensuring records are kept up to date

About you
Experience in administration, accounts, bookkeeping, construction or a trade-based business is a Must
Strong organisational and time-management skills
Excellent attention to detail
Confident written and verbal communication
Experience with invoicing and accounts administration
Robust computer and data-entry skills
Confidence working with spreadsheets, CRM systems and business software
The ability to communicate professionally with customers, suppliers and trades
A willingness to learn our systems and understand how our projects move from sale through to completion

About us

HS Outdoor Living designs and builds outdoor living spaces for homeowners across Melbourne. Our projects include pergolas, verandahs, patios, decks, carports and larger outdoor renovations. As the business continues to grow, we’re strengthening our internal administration and reporting systems to support our sales and construction teams.
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📌 Operations Admin Melbourne
🏢 Hs Outdoor Living
📍 Melbourne