HM Advisory is an established and agile Insolvency, Business Recovery and Personal Insolvency practice with offices in Melbourne, Sydney, Brisbane and Perth.

We are a top 10 national insolvency practice with a team who love what they do and demonstrates a collaborative and supportive culture.

Your new opportunity

This is an excellent opportunity for an experienced and proactive Office Manager who thrives in a diverse, fast-paced and collaborative environment. You will join our growing national practice in a dual-function role supporting both the full employee lifecycle and the day-to-day running of the firm.

Working closely with the Managing Partner and the Chief Operating Officer, you will coordinate HR operations, oversee IT vendor management, ensuring our people and offices are well supported and our practice runs smoothly.

This is a 6-month fixed-term contract based in our Melbourne office.

Key Responsibilities

- Office Operations: Manage day-to-day office activities, including maintaining office supplies, equipment, and overall office appearance. Liaise with interstate offices to ensure each office is organised.
- Administrative Support: Provide administrative support to executives and staff, including scheduling meetings, managing calendars, assisting with setting up training sessions and handling correspondence.
- HR Support: Assist with HR functions such as recruitment, onboarding new employees, maintaining employee records, and managing time-off requests for the admin team. Maintain staff policies and procedures manual.
- Vendor Management:



Liaise with vendors and service providers to ensure timely delivery of services and supplies. Negotiate contracts and manage relationships with external partners.
- Event Coordination: Plan and coordinate office events, organise team meetings, and conferences, including catering, travel arrangements, and logistics.
- Health and Safety: Ensure compliance with health and safety regulations. Maintain a safe and secure working environment.
- Technology Coordination: Oversee office technology and IT support, including managing software licenses, troubleshooting technical issues, and coordinating our external IT team.
- Team Collaboration: Work closely with other departments to ensure effective communication and collaboration across the organisation.

Qualifications

- Education: Bachelor’s degree in Business Administration, Management, or related field preferred.
- Experience: Minimum of 2 years of experience in office management, administration, or a related role.

Skills

- Excellent organisational and multitasking abilities
- Strong communication and interpersonal skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Experience with office management software and basic accounting
- Ability to handle confidential information with discretion

Attributes

- Proactive and solution-oriented
- Strong attention to detail
- Ability to work independently and as part of a team
- Versatile and adaptable to changing priorities

What we can offer you

- Supportive, friendly team and inclusive culture

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📌 Office Manager and HR Assistant (Melbourne)
🏢 HM Advisory
📍 Melbourne