Operations Administrator and Sales Support (Remote)



4001 Central Plaza Smart Workforce Solutions



Build an impactful remote career with an international commercial property firm while working convenient early‑morning South African hours.



You will own operational and administrative workflows for a portfolio of commercial leases while providing flexible sales support during peak business hours. Balancing compliance tracking, contractor maintenance schedules, and document preparation, you will ensure seamless daily operations across multiple property systems. This role is ideal for a proactive administrator who thrives on end‑to‑end task execution, high accuracy, and cross‑functional remote collaboration.



What You’ll Do



- Lease & Portfolio Administration: Track documentation requirements, follow up with tenants for compliance records (e.g., insurance, service logs), update property systems, and maintain accurate portfolio schedules.
- Maintenance & Work Order Coordination: Review open work orders, liaise with contractors regarding scheduling and invoices, update system records, and expedite urgent facility issues.
- Document Preparation & Verification: Gather details to draft routine operational notices, verify names, dates, and figures for accuracy, maintain organized digital filing.
- Sales Administration Support: Monitor shared sales inboxes, format correspondence, set up DocuSign packages, coordinate time‑sensitive sales actions as prioritized by leadership.
- System & Compliance Tracking: Log task histories,



maintain compliance matrices, track assigned actions through to completion without repeated prompting.



What You Bring


- Experience & Certifications: 3–5+ years of relevant administration experience in a fast‑paced environment; background in property management, legal, or accounting administration highly advantageous.
- Core Technical/Specialized Skills: Proficiency in Microsoft 365 (Word, Excel, Outlook, Teams) and DocuSign, technical agility to learn real estate management software (e.g., Re‑Leased, Realworks).
- Background & Domain Expertise: Strong grasp of business administration, record‑keeping, and workflow management within structured environments.
- Technical Translation / Delivery: Excellent written business English with high attention to detail when checking, drafting, and processing operational and sales documentation.
- Working Style: High autonomy, sound judgment, adaptability to pivot between property operations and priority sales tasks.



Work from home Requirements


- Hardware: Reliable personal laptop or desktop capable of running all role‑required software.
- Connectivity: High‑speed, stable internet connection with backup plan for power or connectivity outages.
- Workspace: Dedicated, quiet, and professional home‑office environment.
- Mindset: High self‑discipline, excellent time management, strong record of thriving in autonomous remote setup.



Connecting the extraordinary talent of South Africa with businesses around the world.

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