Job Description

Role Overview

We are seeking a highly organised and proactive Assistant to support the Australian Equities team. Reporting to the Equities COO, this role is responsible for ensuring the smooth running of day-to-day operations and providing high quality administrative and coordination support across the team.

This is a position of trust that requires strong judgement, discretion and a high level of personal integrity. The successful candidate will be an excellent communicator with strong organisational skills, the ability to build effective working relationships, and a practical, solutions-focused approach in a fast-paced setting.

Key Responsibilities

- Provide day-to-day administrative support to the Equities team, ensuring operations run efficiently
- Manage diaries and inboxes, coordinating internal and external meetings
- Organise meetings, book meeting rooms and arrange catering




- Coordinate domestic and international travel, including flights, accommodation and logistics in line with company policy
- Process and manage expenses via Concur, ensuring timely submission and reconciliation
- Act as a key point of contact for internal and external stakeholders
- Manage team communications, including handling calls, emails and general correspondence
- Provide front-of-house support when required, including greeting clients and managing calls
- Support the organisation of client meetings, roadshows and events
- Maintain accurate records, databases and filing systems, including printing, scanning and e-filing
- Track office supplies and order stationery as required
- Coordinate couriers and manage incoming and outgoing deliveries

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📌 Equity Administrative Assistant, Sydney
🏢 Jefferies Financial Group
📍 Sydney