Skills: Organisation, Stakeholder Management, Communication, Time Management

Experience: Minimum 1 year experience in an agency is required. However, experience in any relevant field is highly desirable.

About Us:

Your Digital Media is a dynamic European and Australian-based web design and web development agency that thrives on crafting extraordinary web and e-commerce experiences. As a close-knit team, we collaborate on various Shopify e-commerce projects, and we're passionate about the work we do.

About the Role:

Our team is passionate about driving business growth through cutting-edge e-commerce platforms and exceptional client service. We are currently seeking a energetic and highly organised Personal Assistant to support our Management Team in a part-time or full-time capacity.

What to Expect:

- We value YOU - Competitive salary based on experience, contribution, and skills.
- We want YOU to grow - Rapid career growth and personal development opportunities as well as a development budget tailored to your growth.
- We are flexible - Fully remote work and a flexible schedule. Start and finish your day whenever you want.
- We give YOU a platform - Play a role in the continuous growth of our worldwide influence.
- We work together as one: a team driven by a growth mindset and a strong desire for excellence offering various opportunities for personal growth and development.
- We are dynamic and ambitious : Work with exposure to internationally recognized brands and well-established startups.
- We want to make an impact : We care about our clients truly, and we work with businesses that make an impact.
- We want YOU to rest - Mutually negotiable annual leave days + public holidays + sick leave
- We stick to a schedule - We only require you to commit to a 4 hour mandatory collaboration time with the team. Apart from that, we trust you to get your work done at a time that suits you best.

Key Responsibilities:

- Provide comprehensive administrative support to the Management Team,



ensuring efficient operation and effective communication within the team.
- Manage the CEO’s calendar, schedule meetings, and coordinate all administration tasks.
- Assist in the preparation of reports, presentations, and correspondence to clients.
- Serve as a liaison between the CEO and internal/external stakeholders, ensuring timely and accurate communication.
- Support project managers in junior project management tasks to ensure seamless project delivery.
- Maintain project documentation and assist in quality checks to uphold the highest standards of performance and functionality for clients’ Shopify platforms.
- Collaborate with the development and design teams to contribute to the creation of user-friendly Shopify websites.
- Perform other administrative tasks as needed to ensure smooth operations within the agency.

Qualifications:

Education:

- Bachelor’s degree in Business Administration, Communications, or a related field.
- Recent graduates with relevant degrees are preferred.

Experience:

- Previous experience in a personal assistant role or similar administrative position.
- Demonstrated business acumen with the ability to understand and manage stakeholder relationships.

Technical Skills:

- Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with project management software such as ClickUp or Jira.
- Familiarity with communication tools such as Google Meets, Calendly, Teams and Slack.
- Ability to quickly learn and adapt to new tools and software with minimal guidance.
- Basic understanding of Shopify, e-commerce principles, and digital marketing is a plus.

Soft Skills:

- Fluent in spoken and written English.
- Strong organisational and multitasking skills with a keen attention to detail.
- Excellent communication and interpersonal skills, capable of working effectively with diverse teams.
- Proactive attitude with a willingness to learn and adapt to various roles within the agency.
- Ability to handle confidential information with discretion and professionalism.

On an endless journey to create the best UX and make web-world a better place to be.

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📌 Personal Assistant (Adelaide)
🏢 Your Digital media
📍 Adelaide