About the role

Bring your energy, ideas and personality to the office.

We're looking for an experienced, practical administrator to become a key part of our small team and take ownership of the day-to-day office administration at Oldfields Scaffolding. You'll work closely with management and operations across customer enquiries, job bookings, invoicing, training, compliance and general branch administration.

Key responsibilities

- Answering phones, responding to customer enquiries and following up requests.

- Booking void protection jobs and coordinating details with customers and operations.

- Supporting scheduling, deliveries and logistics, and communicating changes.

- Preparing and processing quotations, orders and associated paperwork.

- Preparing and processing invoices and checking details against job and hire records.

- Maintaining hire contracts and processing variations.

- Supporting accounts receivable, including outstanding payments and invoice queries.

- Assisting with end-of-month administration, purchase orders, purchasing and stock records.





- Maintaining customer and contractor compliance portals and following up requirements.

- Coordinating site inductions and booking scaffolding courses, first aid and other staff training.

About you

- Strong administration experience, including invoicing and accounts support.

- A friendly, professional phone manner and clear communication.

- Robust organisation, accuracy and attention to detail.

- Confidence working independently and using good judgement.

- The ability to learn systems quickly and work across multiple online portals.

- Curiosity about technology and how tools such as AI can improve everyday administration.

- A practical, helpful approach.

- Reliable follow-through and a willingness to take ownership.

- Experience in construction, scaffolding, equipment hire, logistics or a similar business will be highly regarded.

- Familiarity with Xero, Employment Hero and Excel would be advantageous, along with experience in compliance administration and return-to-work coordination.

📌 Senior Office Administrator (Regency Park)
🏢 Oldfields Scaffolding SA&WA
📍 Regency Park